-- Start log: Wednesday, March 5, 2003 8:58:30 pm ASI Meeting Server time-- 

kokhmmm has arrived.
Severy switches places with Severy-4
kokhmmm says, "Hi, everyone"
Scottyg says, "Hi Peter!"
Severy-4 says, "Ok, MOO recorder started, VCR started, TV off, we're ready
to rumble!" Chippro has arrived.
Michael-2 says, "call it to order, Mr. Chairman...." Severy-4 says, "Ok,
this meeting of the Leadership Council of the Moon Society is now in
session!" Severy-4 says, "Welcome, everyone!"
Severy-4 says, "Amy warned us she would be a few minutes late" Michael-2
says, "The Honorable Randall Severy presiding!" Severy-4 says, "I haven't
heard from Greg, Ian, Dave, or Mike that they wouldn't be here" Severy-4
says, "Ahh, there's Mike on his way" Severy-4 says, "Dave's mail has been
bouncing for two weeks, so he's a bit out of touch at the moment..." With a
sparkle of transporter light, saavik appears Severy-4 says, "And there she
is!"
saavik says, "1 minute late :-)"
Arthur says, "Dave is actually logged in in the Commons..." Arthur says,
"Anybody talked to him recently?" saavik says, "did anyone start the
recordering?" Severy-4 says, "Yes, and idle for 22 hours" Severy-4 says,
"Yes, recorder has been started" saavik says, "ok, thanks :-)"
Severy-4 says, "I spoke with Dave yesterday and he knows about his e-mail
problems" saavik says, "I should pre-warn everyone that I am sick and need
sleep so I won't make it until 11 :-(" Severy-4 says, "Ouch! I'm sorry to
hear that, Amy :-(" saavik says, "But I did set Law & Order to record :-)"
Severy-4 says, "Good for you!"
Michael-2 reads the meeting agenda
Severy-4 says, "Ok, let's get this show on the road, we have all of the key
people here for the first part of the meeting" saavik says, "its just a
cold but I need the sleep to recover or else I'll be sick longer ..."
saavik reads the meeting agenda
Severy-4 says, "I'm hoping Ian shows up soon, though, as we need him for
item #3" Severy-4 says, "Anyway, starting at the top, where do we stand on
the MMM Contract?" Severy-4 says, "Scotty? Peter?"
kokhmmm says, "Scotty, first."
Scottyg says, "The wording was agreed last meeting." Scottyg says, "I
emailed a revised copy." Severy-4 says, "Emailed to whom?"
Scottyg says, "I think (Amy?) was to send a hardcopy for signatures."
Scottyg says, "BRB - Have to check mail log." saavik says, "Not I"
Arthur says, "Actually, I believe Peter was going to print the copies and
sign and mail them to Greg?" kokhmmm says, "I'm ready to sign, but I have a
catch on this end. My treasurer notified me that because we have lost
economies of scale by slipping under 300 copies total, printing costs are
up and it now costs $1.04 to print and mail domestic copies. But I am
willing to take care of the overage out of my pocket so long as it does not
go higher. We need to agree on a procedure to tackle future problems of
this kind. Yes, I can print, sign, and mail to Greg if that is what is
wanted." saavik says, "yes, that is what I recall :-)" saavik says, "I'm
having network issues. sigh" kokhmmm says, "I did not realize that I was to
print the originals. Was waiting for them to show up in mail. But I can do
this." Severy-4 says, "Yeah, I'm checking the transcript from the last
meeting, and it was left unclear who was going to print and mail the
originals" Severy-4 says, "Ok, so let's decide right now who's going to do
what" Scottyg says, "The revised text was emailed to leaders@moonsociety.org."
irs arrives.
saavik says, "I nominate Peter since he needs to sign it and then send it
to greg :-)" Severy-4 says, "Peter, can you print and mail the originals?"
saavik says, "it makes no sense for me to do it since I am not signing it"
Severy-4 says, "Welcome, Ian!"
kokhmmm says, "It makes sense for me or Greg to print the originals in
order to save time. I volunteer to do that. I believe I have Greg's snail
address." Severy-4 says, "Ok, action item to Peter to print, sign, and mail
originals of the contract" Severy-4 says, "Any other business to discuss on
the MMM contract tonight?" kokhmmm says, "How many copies to print, sign,
and mail? 2?" Scottyg says, "Peter, we need duplicate originals, so please
send around two copies." Severy-4 says, "(As I hinted in e-mail, I'm going
to try to keep things moving swiftly tonight)" Severy-4 says, "If you have
something else to add and we're about to move on, just type 'wait' and
we'll wait" Scottyg says, "Just one comment Randall." kokhmmm says, "Will
do. "
saavik says, "Secretary notes it down"
Severy-4 says, "In case it takes too long to type what you need to say"
Severy-4 says, "Go ahead, Scotty"
Scottyg says, "I mailed LRS a check last week that should take care of
everything agreed to." Severy-4 says, "Have you received that check,
Peter?" Scottyg says, "Peter, I need for you to confirm that we're square."
kokhmmm says, "Yes, check received by LRS. But note my comment above. I'll
come up with the difference to make us square (as our actual costs are up 4
cents above payment). We'll handle the future later." kokhmmm says,
"Scotty, I did not see check or ammount. My treasurer reported receiving
it. Should be okay." Severy-4 says, "Ok, so everything is now as agreed
upon?" Scottyg says, "There's no point in signing the existing agreement if
were not going by it." Arthur says, "give them 10 seconds to respond
Randall :-)" Severy-4 grins.
Severy-4 says, "What are you proposing, Scotty?" Scottyg says, "Thats the
point of having a written agreement." Scottyg says, "Peter seems to be
saying he wants a $.04 increase in the rate for printed MMM." Severy-4
says, "Peter, is everyone now as it was agreed upon?" Arthur says,
"Electronic MMM announcements?" Severy-4 says, "is everything, rather?"
Scottyg says, "And we aren't "square" until he gets it." Michael-2 says,
"Scotty, what part aren't we going by?" Severy-4 says, "Peter, you around?"
Severy-4 says, "Scotty, are you saying we should modify the agreement?"
kokhmmm says, "A written agreement can govern payments. It cannot
unfortunately control costs. We agreed on what was proposed, but situation
is fluid and ever changing." Scottyg says, "Oh, wait. Maybe I misunderstood
his last comment." Arthur says, "Peter proposed to pay the difference out
of pocket, and I think we're hoping to boost their numbers back up above
300, so I think the agreement is ok for now." Severy-4 says, "Ok, so one
last time, is everyone involved ok with where we stand now?" Scottyg says,
"Ok, I think the agreement is ok." Severy-4 says, "Simple yes or no answers
as acceptable :-)" Severy-4 says, "are acceptable, rather" kokhmmm says,
"But I will be keeping leadership informed of cost increases on printing
and postage so that we can address them before they get ut of hand."
Severy-4 says, "Ok, sounds good, Peter" Severy-4 says, "That *sounds* like
a yes :-)" kokhmmm says, "Yes"
Severy-4 says, "Ok, one agenda item down, moving on to Electronic MMM
Announcements" irs reads the meeting agenda
Severy-4 says, "Peter agreed with my proposal yesterday, and Scotty I and I
discussed it earlier today" Severy-4 says, "Per Scotty's comments, I need
to add the ability to disable the automatic announcements during
development and testing" kokhmmm says, "Point of information. How many
members do we have whom we cannot reach by email? Anyone have an idea?"
Severy-4 says, "But otherwise I think we're ready to move forward with it"
Severy-4 says, "My last announcement when to 612 e-mail addresses (for all
past and current members)" Scottyg says, "Peter, about a dozen I think."
Severy-4 says, "Although about 20 of those bounced" Arthur says, "All the
renewals I've dealt with (in membership) have had email addresses" Severy-4
says, "Of the current members I don't know what the ratio is" Severy-4
says, "For any bounces I received I removed their e-mail addresses in Team
Director, so if they have an e-mail address in there it's still a valid
one" Severy-4 says, "If someone wants to run the Current Members report and
count the empty e-mail addresses, that would be fine, but I don't want to
hold up the meeting while we're doing that" kokhmmm says, "Randall agreed
to include expiration dates on the address data sent to LRS for making
labels. That would help, but I haven't been able to convince person in
charge to key in the data. " Severy-4 says, "But I'll have a further
comment on members without e-mail addresses in the later announcement
agenda item" kokhmmm says, "If I could get the dates on the labels, we
could circle those up for renewal and that would help." Severy-4 says, "So,
unless anyone has anything further to add, I'll conclude that the
electronic MMM announcement plan is ready to proceed" Severy-4 says, "I'll
try to have that implemented before the next meeting and I'll give an
update at that time" Severy-4 says, "So, moving on to Images and Video for
publicity" Arthur says, "Chip?"
Severy-4 says, "At which time I'd like to welcome our guest, Chip Proser,
to this meeting" Chippro says, "yes"
Chippro says, "thank you"
Severy-4 says, "Ian, you started this whole mess when you asked about a
central library of images and video that can be used for publicity" Arthur
says, "We've been talking about doing some "advertising" in outreach - I
need to get some price numbers, but some sort of banner ad for some tech
sites makes sense..." Severy-4 says, "And Chip volunteered to lead an
effort to organize that stuff" Severy-4 says, "So I think the main goal for
this agenda item tonight is to define a plan for moving forward with such a
project" Severy-4 says, "Chip, are you still willing to head up such a
project?" john-r notes that chip and i have e-mailed some images for
possiable chaninging image on the new home page Arthur says, "I think Mike
looked at most of the ASI images relatively recently...?" Chippro says,
"yes, unfortunately Im on the phone" saavik reads the meeting agenda
Severy-4 says, "Ian, you're probably in the best position to define to the
requirements for this project, right?" irs says, "Sure."
Arthur says, "will you be free in a few minutes, would that be a better
time?" Chippro says, "yes, just a few minutes" saavik says, "We can try to
finish up another short item then?" Severy-4 says, "Ok, let's skip
temporarily on to Chapter Charts" Severy-4 says, "Charters, rather"
Severy-4 says, "sheesh, I'm full of typos tonight, serves me right for
trying to type so fast!" Severy-4 says, "Has everyone read Peter's proposed
Chapter Charter?" irs says, "As I've said a bunch of times, we need a
picture or a few that WE (as in the Moon Society) owns that I can hand out
to the media (tv, newspapers, magazines) for them to freely use when
talking about us. Since we can't (and shouldn't) try to guarantee credit on
the images when they use them, the best bet is to have the name somewhat
integral to the image (such as a spacecraft that says "Artemis Project" or
the hab module on the surface that says "Moonbase Artemis")." Severy-4
says, "Oops, save that thought, Ian!" irs says, "Second request would be a
video of similar content, or a quality useful for television broadcast.
Stills first; video second." irs says, "Oops. I was typing 'cause you
wanted speed." irs says, "Sorry."
Severy-4 says, "Good idea, Ian, just bad luck :-)" dcarson says, "the
charter seemd OK to me" MikeD follows Severy-4 into the room
Severy-4 says, "Hi, Mike!"
Arthur says, "I read the charter, had no comments." Severy-4 says, "The
proposed Chapter Charter looks good to me" MikeD says, "Um, the dinner call
was heard just about 20 seconds after I logged on" kokhmmm says, "Ian sent
me some improved wording for the charter which I accept. I'm ready to
roll." Severy-4 says, "Good"
Severy-4 says, "Peter, you asked about multiple signatures" Severy-4 says,
"How feasible would it be for Greg to pre-sign a bunch of them, and then
you can sign them as you distribute them?" Michael-2 says, "(wow... my
backyard is flooded to about 3 inches)" Scottyg says, "I think something of
the magnitude of a Chapter Charter should have Board approval." kokhmmm
says, "That sounds like a good idea. It seems important to have Greg's
signature on them." Scottyg says, "(Not individually - Just the standard
form.)" Severy-4 says, "I agree, Scotty, but I presume that board approval
doesn't require us all to sign the actual charter, correct?" Scottyg says,
"Right."
Severy-4 says, "So the Board meets and approves a chapter charter, then
Peter signs a certificate already signed as a blank by Greg, and sends it
out" Severy-4 says, "Would that work?"
Arthur says, "sounds good to me"
Chippro says, "Hi, I'm back, if anybody cares, sorry..." dcarson says,
"sounds good here"
Severy-4 says, "Welcome back, Chip! We should be back to the previous
agenda item momentarily" Arthur says, "are we ok with chapter charters?"
kokhmmm says, "I'll work up the standard form with a blank for the chapter
name and mail a printed certificate to each board member, unless it is
enough to okay the language." Scottyg says, "The Board approves the
"Standard" Chapter Charter now. (This meeting.)" kokhmmm says, "Thanks,
Scotty."
Scottyg says, "Then Peter sends some blanks to Greg for signature."
Severy-4 says, "Peter, can you write up the revised version with Ian's
edits and send it to the list?" saavik says, "do we need a vote?"
Scottyg says, "Then Board certifies individual Chapters." Severy-4 says, "I
don't think we need the printed form, just the electronic version should be
fine" kokhmmm says, "Yes, I'll send to the list ASAP." Severy-4 says,
"Probably not, Amy, the board will implicitly approve the charter when it
approves the first issuance of one" Severy-4 says, "Anything else on
Chapter Charters? going once..." Severy-4 says, "twice..."
Severy-4 says, "Ok, let's move back to Images and Video for Publicity"
Severy-4 says, "Ian, can you cut and paste your elequent commentary again?
:-)" Arthur says, "Chip, did you see Ian's earlier statement on what he was
looking for?" saavik says, "ahh ok"
irs says, "No; don't know how. Do it for me?" Severy-4 says, "Ok, I'll do
it"
saavik says, "Just trying to figure out what to say in the notes then :-)"
Chippro says, "could you repeat?"
Severy-4 says, "irs says, "As I've said a bunch of times, we need a picture
or a few that WE (as in the Moon Society) owns that I can hand out to the
media (tv, newspapers, magazines) for them to freely use when talking about
us. Since we can't (and shouldn't) try to guarantee credit on the images
when they use them, the best bet is to have the name somewhat integral to
the image (such as a spacecraft that says "Artemis Project" or the hab
module on the surface that says "Moonbase Artemis")."" Severy-4 says, "irs
says, "Second request would be a video of similar content, or a quality
useful for television broadcast. Stills first; video second."" Chippro
says, "I've sent in some pix you can use." Chippro says, "And made
arrangement with paul dimare, but only for non commercial use" Severy-4
says, "Obviously there will need to be some brainstorming and planning
needed to organize this effort, would that best be done over e-mail? Or in
a special MOO meeting?" Severy-4 says, "Ian, would non-commercial use
obviate what you need them for?" Chippro says, "whatever you say"
Arthur says, "is a banner ad non-commercial or commercial?" kokhmmm says,
"Charter in ammended form email to leaders" Michael-2 says, "it depends on
the entity that owns it....." Chippro says, "I think a banner ad would be
commercial, but we can always make a commercial deal with him" saavik says,
"Should we be asking Vik also?" Severy-4 says, "I assume Vik would be a
major source of material, he has been before" Chippro says, "we talked
before of a contest on the graphics sites " kokhmmm says, "But if Vik wants
compensation each time, that's a problem." irs says, "I don't know,
Randall. And I'd rather not hassle with finding out, or dealing with
limitations. What I meant when I said we own the images is precisely that:
we need to own them so that we can grant permission as we see fit." MikeD
says, "You know, quite a few of us have the capability of running PovRay
and Moray" Arthur says, "i.e. get things commissioned? Do we own anything
right now?" irs says, "If Vik wants compensation for more than "the Moon
Society owns all rights", that's the sticking point. That's why I don't
have an image or two to use right now." Severy-4 says, "Could the Moon
Society purchase some of Vik's works, at a very low price, just to have a
bunch of them officially available?" Chippro says, "If we held a contest it
would serve several purposes, pr during the contest and a selection of
images " Michael-2 says, "running PovRay doesn't make you an artist...."
saavik says, "Well we can't rule him out until we ask him!" saavik says,
"And he does good art!"
MikeD says, "I doubt if any one of us could compete with Vik, but between a
few of us...." saavik says, "I afforded his artwork for LunaBots" saavik
says, "I'm sure we could afford it as a group" Michael-2 says, "I afforded
his artwork for Exoaerospace...." Severy-4 says, "The Moon Society does
have *some* funds that could be spent on this" Michael-2 says, "art isn't
something you can do just by throwing people at it...." Michael-2 thinks
that would be a really good way of spending our money.... Vik doesn't ask
for much.... saavik says, "Exactly Michael"
MikeD says, "Michael, a lot of what we want has less to do with art and
more to do with technical drawing and placing the planet objects in
suitable places." Chippro says, "The MS doesn't need to own it totally as
long as there is a license for use. Cheaper if he keeps some rights."
saavik says, "so I suggest that we bring Vik into whatever special meeting
you have to discuss the images" Michael-2 says, "Vik usually doesn't care
that much... at least he didn't when he did my exoaerospace stuff" Severy-4
says, "Ok, obviously this is a discussion that can go on all night, it
sounds like it should migrate to a mailing list near us" saavik says,
"yeah, me either. he wanted links on the web page and payment and he was
happy" Severy-4 says, "First question, should we set up a new team
specifically for this effort? Or co-opt an existing one?" Chippro says, "Is
there a way to describe in text exactly what you want and then call for
submissions?" john-r says, "for now maybe keep it on the out reach team"
Arthur says, "Sounds like we have a bunch of ideas: Vik, Chip's friend
Paul, a contest - the big question is who's going to be in charge and
organize this?" Severy-4 says, "Chip volunteered to lead such an effort,
are you still game, Chip?" kokhmmm says, "I will be happy to run any
contest description and rules in MMM (April) if we go that way." Chippro
says, "I'm a newcomer to this. I can help but someone with more experience
should lead from MS." Severy-4 says, "Is it really outreach, John? It's
more publicity and public relations..." Severy-4 says, "I wouldn't say any
of us really has more experience, Chip, and we're all wearing multiple hats
already :-)" Arthur says, "There's not much traffic on outreach, and it's
close enough perhaps?" Chippro says, "It would help me if you could state
your goals, timeframe, and budget." Severy-4 says, "Ok, let's start this
out in the Outreach team, and if needed it can spawn off a new team when
needed" Severy-4 says, "Everyone who wants to participate in the discussion
should join the Outreach team ASAP, and Chip, you need to renew your Moon
Society membership soon..." Chippro says, "okay."
kokhmmm says, "Under budget would be prize money. We would not be obligated
to pick a first place entry if none was acceptable" Severy-4 says, "Team
memberships get cleaned up April 1st..." saavik says, "how do we join? my
moon society page?" Severy-4 says, "Yes, Amy"
saavik says, "I haven't done it yet :-)" saavik says, "ok"
Arthur says, "I think most of you are already on the outreach team. Go to
the /teams page..." MikeD says, "I still have a couple of things to do with
cleaning some teams" Severy-4 says, "Chip, are you willing to lead? I don't
think anyone else here can really take that role on" Chippro says, "okay,
just give me clear marching orders." kokhmmm says, "MIke, on teams, you
show an ASI MMM Publications Team - Greg says that's dead" Severy-4 says,
"We'll help as much as possible" Arthur says, "What that means is prod Ian
and the rest of us for specifications of what we want :)" saavik says,
"Going now"
MikeD says, "Hmm, let me check that Peter" Severy-4 says, "And Chip, if you
can plan to rejoin us in two weeks at the next Leadership Council meeting
to give an update, that would be very useful" saavik says, "What happened
to Mike"
irs says, "Hmm; perhaps another potentially sticky point." Chippro says, "I
think its easier for me by email, since I am traveling. but I will be here
next meeting." kokhmmm says, "BTW, Chip has volunteered to remain Los
Angeles local contact" Severy-4 says, "Good for you, Chip!"
Severy-4 says, "Yes, Ian?"
Arthur says, "I added Chip to the outreach mailing list :-)" irs says,
"When I do publicity, most times, it's for the Artemis Project as a whole
(meaning both the commercial TLRC and the non-profit Moon Society). While
using TLRC images for both would present no problem, I don't know if using
Moon Society images for both would. I assume at first it wouldn't be much
of an issue, but it's something to keep in mind. <more>" MikeD says, "Oh,
good, Chip, what's your current email address?" Severy-4 says, "Yup, I was
wondering the same thing, Ian, but didn't want to complicate the discussion
right off the bat :-)" Chippro says, "chippro@aol.com"
saavik says, "do team memberships have to be approved? I just tried to join
and it said ok and then the page hasn't updated" Severy-4 says, "Some do
and some don't, Amy" irs says, "There was some difficulty in the Vik
negotiations with TLRC. I'm glad to hear he was easier to work with on
other projects. But perhaps he's expecting TLRC to be taking in more money.
Anyway, the other problem with his work thus far is that none of what I've
gotten has been of sufficient publication/broadcast quality for what we
need." irs says, "We can let it slide, then, Randall, and maybe deal with
it on the other side." DaveW arrives.
Severy-4 says, "Hi, Dave! Glad you could join us!" DaveW just got home
kokhmmm says, "Hi, Dave"
Severy-4 says, "Let's make sure those issues get raised and discussed on
the mailing list, Ian" MikeD says, "Chip, that's the address I have for you
already, that's cool" DaveW says, "hi all"
Arthur says, "Hi Dave!"
Severy-4 says, "Ok, let's move any further images and video discussion to
the Outreach Committee mailing list" john-r says, "Hi DaveW"
Scottyg says, "Hi Dave!"
Severy-4 says, "Anything else on that topic for tonight? Going once..."
Severy-4 says, "twice....."
Severy-4 says, "Ok, moving on to Membership Services" Severy-4 says,
"Scotty, would you summarize the current situation regarding Jennifer Day
and sending out renewal notices?" Scottyg says, "Ok, firstI have an
announcement. At long last, we have live on-line credit card processing
working." MikeD says, "Was that the outreach team Amy?" DaveW says, "thats
great scotty"
Scottyg says, "As of last night."
Severy-4 says, "Congrats, Scotty!"
MikeD says, "Yippee"
Arthur says, "Hey, you got it working? Thanks Scotty - I was going to check
on the ones in there tonight!" MikeD says, "I'll be using that real soon
Scotty" kokhmmm says, "Scotty, that will help with impulse registrations!
Gret!" saavik says, "Yes, Mike"
Scottyg says, "That impacts things relating to the time it takes to get
membership renewals processed." Arthur says, "Is that all the way through
to teamdir?" Scottyg says, "Arthur, the ones that registered between your
last pass and last night are still waiting." MikeD says, "Regular or digest
Amy?"
john-r biab
Scottyg says, "No...let me explain the system for everyone." saavik says,
"Regular"
MikeD says, "Check it now Amy"
Scottyg says, "When a person decides to use the online registration system,
he supplies data in the online forms." Scottyg says, "Then he decides how
to pay...The choices are online by credit card and mail-in." MikeD says,
"The Outreach Committee team is approval only" Scottyg says, "In either
case, the information is entered in our database." saavik says, "got it -
thanks mike"
Scottyg says, "In the case of online, we process the charge, and if it is
approved, it is marked as "paid"" MikeD says, "In the Team Dir database?"
Scottyg says, "For mail-ins, I process those when the check arrives and
mark them as "paid"." Scottyg says, "No, this is all in a separate
registrations database." MikeD says, "So updating is still not immediate"
Scottyg says, "When a membership is "paid", it is handed off to Jennifer
Day for processing." Scottyg says, "She updates the Team Director database
and mails out the membership incentives." Severy-4 says, "Scotty, when
browsing that database, I noticed a lot of mail in registrations that were
never marked as paid, I assume the person never sent in a payment?" Scottyg
says, "In the past, the step of running the credit card charge was not
real-time...Someone had to do it manually." Scottyg says, "That sometimes
took over two weeks....Then jennifer had to do her part, and that also took
a couple of weeks or more, so it wasn't uncommon for 4 to 6 weeks to go
by." john-r back
MikeD says, "Peter, the only MMM team I'm showing is on Moon Society, not
on ASI" Scottyg says, "Getting the credit-card part online should eliminate
that part." kokhmmm says, "Okay Mike"
Michael-2 wonders why we're doing it manually? why not purely electronic
the way most ecommerce sites are? Arthur says, "Oh, that means I should
never see any more credit-card entries in the list? Or perhaps only ones
that fail?" Scottyg says, "Randall, the mailin and credit card
registrations that are still showing are those we haven't received payment
for." Severy-4 says, "Ok, I assumed as much"
Severy-4 says, "What's the situation with Jennifer at the moment?" Scottyg
says, "Many of the mail-ins are spoofs - people yanking our chain.
Sometimes the credit card charge doesn't get approved." MikeD says, "Have
we given any thought to usinf PayPal?" Scottyg says, "Ok, now to explain
the situation with Jennifer." Scottyg says, "Jennifer is a coworker of
mine." Scottyg says, "She holds a responsible position and is a responsible
person." Scottyg says, "However...."
Arthur says, "[why it was manual: because volume was not all that high, and
manual was easier than writing the code to automate...]" Scottyg says, "She
holds down a full-time job plus has a husband and family, so her time is
limited." kokhmmm says, "Mike, its just called (ASI) Publications Team, but
it's obsolete" MikeD says, "Oh, that one"
Scottyg says, "The only way it is feasible for her to to this is to batch
things into reasonable size batches so she doesn't spend excessive time
doing things like standing in line at the post office." MikeD says, "Jom
Sealy actually agreed to continue as teamleader for that. But if it's dead
it's dead" Scottyg says, "When that is combined with the decrease in the
rate of memberships, that has led to longer than expected lead time in
getting these processed." kokhmmm says, "Mike, would seem to be redundant,
in that it refers to MMM (now in Moon Society) and Pleides which is
extinct." MikeD says, "OK"
Scottyg says, "Another part of the arrangement with her is that she is to
send out renewal reminders." Michael-2 says, "is
https://www.moonsociety.org/register/register3.php3 automatic or does it
simply queue to a human?" Scottyg says, "The plan is for up to 5 reminders,
at monthly intervals beginning 2 months before expiration." kokhmmm says,
"Maybe that's too much, Scotty. If we could get a second person to send out
renewal notices that would improve workload for her." Scottyg says,
"However, she was not very happy with the amount we proposed to pay for
those and I think she has been letting them slide." Scottyg says, "Randall
and i discussed this at some length recently." Severy-4 says, "I've heard
of a lot of people who never received any renewal reminders, has anyone
here received any in a while?" john-r says, "not I"
john-r says, "i renewed 30 days ago"
Scottyg says, "Idon't think I can pressure her to pay more attention to the
renewals, so finding someone else to do those would be a good solution."
Severy-4 says, "Michael, that form submits the data into a database that is
then processed by a human" saavik says, "I never have"
Michael-2 says, "why can't we make it automatic?" MikeD says, "Last I
received was last year, but I may have just received on in Ireland, I know
I have mail waithing for me there" Severy-4 says, "Scotty, are any of those
renewal notices hardcopy?" Arthur says, "It looks like Scotty has now made
that form automatic on the credit card end, but it still needs processing
to enter data into teamdir - right?" dcarson says, "I'm a life member so no
data here" Scottyg says, "Note...If you renew before your membership
expires, you'll never get a renewal notice." MikeD says, "You mean it
doesn't go out before your membership expires?" Michael-2 says, "ok... it
just seems silly to me to have a human in this loop...." MikeD says,
"Michael, there *has* to be a human in the loop. They send out posters."
Severy-4 says, "I don't how you automate mailed renewal reminders, Michael"
john-r says, "and bumper stickers :)"
Michael-2 says, "sure.... but that's after all the automatic stuff.... not
before it." Scottyg says, "Michael, if you could see the amount of garbage
that shows up in the registration, you would understand." Severy-4 says,
"And wlecome packages"
Severy-4 says, "welcome, too"
DaveW has disconnected.
MikeD says, "Bumper stickers could be stuffed by machine" Severy-4 says,
"At what quantities is that cost-effective, Mike? I doubt at the volumes
we're dealing with..." Arthur says, "We could do all that if we were
talking about 50,000 members. We don't have that many :-)" Michael-2 says,
"scotty, ok that I can understand.... but the act of renewal/new members
shouldn't be so labor intensive...." Michael-2 says, "sorry... I'll shut up
now.. you guys know this...." john-r says, ":)"
Scottyg says, "We *do* need to semi-automate something, and its on my to-do
list." MikeD says, "Are you just talking about sending out some sort of
acknowledgement card asap after reg Michael?" Severy-4 says, "Scotty, are
any of the renewal reminders hardcopy? I seem to remember at least one was
supposed to be..." Scottyg says, "The registration system has fields chosen
to match the team Director database." Severy-4 says, "We have a lot of
member e-mail addresses go bad over time" Scottyg says, "We need a for to
automatically transfer field values from one database to the other once the
errors and garbage have been cleaned out." Michael-2 says, "Mike, I'm
suggesting that nothing be mail except the bumper stickers and poster...
unless we have some poor soul that's completely non-wired.... everyone else
should be 100% electronic...." Scottyg says, "Randall, ALL of the renewal
reminders are supposed to be hardcopy." Severy-4 says, "Michael, if members
kept their e-mail addresses up to date, that would be fine, but they don't"
Severy-4 says, "Ok, I thought so, Scotty" MikeD says, "I think most people
would prefer a hardcopy receipt, especially for tax purposes in the US"
Severy-4 says, "Unfortunately, e-mail reminders are easy to ignore,
hardcopy reminders are far less easy to overlook" Michael-2 says, "mike,
just tell 'em to print the online receipt." Scottyg says, "But I can tell
from the invoices Jennifer sends me that she's not doing nearly the number
that the agreed plan calls for." MikeD says, "Would that be recognized by
the IRS?" Severy-4 says, "Michael, what if they mail in a membership form,
*what* online receipt do they have?" irs says, "Mike, we ran this quite a
while ago: people pay far more attention to paper than to electrons. That's
why hard-copy newsletters are good for retention, and paper renewal notices
are mandatory." The housekeeper arrives to cart DaveW off to bed. Michael-2
says, "ok... I give.... as usually I'm a freak. ;-)" MikeD says, "no need
to tellus that :-)" saavik says, "I agree with michael for computer people
but the others are different ;-)" Severy-4 says, "Ian's right, we've hashed
this out ad nauseum in prior years, we can't rely on our membership to all
be as Internet-saavy as Michael is :-)" Michael-2 says, "there are people
other than computer people?" Severy-4 chuckles.
Severy-4 says, "Anyway, what options are available for finding someone else
to send out renewal reminders?" MikeD says, "No, just lamers"
Michael-2 says, "they're in special institutions, right?" MikeD says, "yup"
MikeD says, "The poorhouse"
Severy-4 says, "I asked Scotty about options for fulfillment-type services
that we might hire, but he doesn't know if any are affordable to us and
doesn't have time to look" Arthur says, "What is the fee we are paying
right now?" Scottyg says, "ANd in our present-day world of huge volumes of
spam, email reminders are likely to simply get deleted." MikeD says, "Does
the renewal reminder absolutely have to be in an envelope?" Scottyg says,
"We are paying $0.10 per renewal letter." Severy-4 says, "Agreed, I miss
most e-mail reminders these days, they get lost in the shuffle" Scottyg
says, "(Plus postage and supplies.)" kokhmmm says, "Renewals. Question.
could we do this on a postcard? If someone would send me the labels of
those to get notices, on a timely interval basis, I could send them out
(ouch!)" MikeD says, "Could we just print on blank postcards?" Severy-4
says, "Peter, we have the budget to pay someone to do it, we just need to
find someone who a) has the time to do it, and b) is reliable enough to
keep up with it" MikeD says, "I think it might be possible to print
straight to the cards Peter" kokhmmm says, "Ask a busy person!"
Severy-4 laughs.
Severy-4 says, "How true :-("
Scottyg says, "We can have team Director send out either lists of names or
complete print-ready letters." Severy-4 says, "Anyway, unless someone knows
of someone like Jennifer who's available to do this, we're not going to
solve this issue tonight" Scottyg says, "And it wouldn't hurt at all to
have Team Director send email reminders." kokhmmm says, "Can someone send
me the renewal letter text? It may be too long for a card, but could be
shortened. I'll get a printing quote." Severy-4 says, "So the big question
is who would be willing to lead an effort to research the available options
and push towards implementing a solution?" Arthur says, "It shouldn't have
to be long, I would think..." Severy-4 says, "Who's got the fewest hats on
here tonight? :-)" kokhmmm says, "Answer my questions (text, length of
text, automated email of labels) and I'll look into it by next meeting."
MikeD says, "How much would it cost to get those things the banks send out
when you overdraw, you know the ones with the print inside and you tear
along the perforations?" kokhmmm says, "I have the most to lose if we keep
losing out on renewals." Severy-4 says, "That's the kind of thing we need
to find out, Mike" dcarson says, "need to buy an impact printer for those"
MikeD says, "The stamps can be bought online too" Arthur says, "Scotty, can
you send us all the text (to leaders@moonsociety.org) for the renewal
letter?" Michael-2 says, "why can't you just use a postcard?" MikeD says,
"Why an impact printer Dana?" Arthur says, "carbon paper"
irs says, "Part of the concept of sending a renewal notice in an envelope
is that it LOOKS personal enough to convince a member to open it, and at
the same time feel important. If their only contact is from a computer, we
don't seem to need them." MikeD says, "Oh"
Severy-4 says, "Good point, Ian, the goal is not simply efficiency, we have
to remember presentation as well" john-r says, "I think Peter can review
the post card and report back next meeting - can we go on?" irs says,
"We're trying to convince people to send us their beer money for the month;
they have to know we want them (and they want us)." dcarson says, "how many
are supposed to be sent a month?" MikeD says, "Well, Ian, while that is
true, the personalized part can be included with the poster or bumper
sticker. The acknowledgement should be just *fast*" saavik says, "I need to
go sleep so I can recover" saavik says, "anything else I'm needed for?"
MikeD says, "Dunno about you Ian, but $35 wouldn't last me a week if I
spent it on beer" Severy-4 says, "Go get some rest, Amy!" john-r says,
"Nite Amy"
dcarson says, "get well Amy"
MikeD says, "nite Amy"
Severy-4 says, "Anyway, we can keep hashing this all night, the only thing
we need to accomplish now is to identify someone who can keep this
discussion going on the mailing list" Arthur says, "20 to 30 a month"
saavik says, "ok :-)"
saavik says, "thanks"
saavik says, "I'll send the list of what we've done so far before I sleep"
saavik has disconnected.
Severy-4 says, "Who can take the lead on keeping this moving forward and
coming up with a plan to solve the problem?" dcarson says, "OK I'll check
with someone if they'd be interested" MikeD says, "I think it should be
someone on the East Coast, you're all so much closer to one another" MikeD
will be right back.
Severy-4 says, "Peter? Michael?"
Severy-4 says, "Ian?"
Scottyg says, "I'll obtain a copy of the letter and email it. (I can't find
a copy right now.)" kokhmmm says, "I'll try to lead the discussion. But
need present renewal letter text, need to know if labels of those to get
leaders in coming month can be automatically sent to whomever, etc."
Michael-2 says, "I could, I just don't have any of the background and my
time is really intermittent for the next month (IETF in SFO)" Severy-4
says, "Ok, Peter is the lead for the time being" irs says, "Until I take my
licensing exams and get out the next issue of the magazine, I ain't
volunteering for nuthin'." Severy-4 says, "As always, being the lead
doesn't mean that you have to *do* everything, you just need to make sure
it gets *done*..." Severy-4 says, "Ok, Ian, I had to try :-)" irs says,
"I'm also still working on that project for " irs says, "TLRC that we
discussed when I was there." Severy-4 says, "Ok"
Scottyg says, "Peter, the names and addresses for the labels can be sent.
You'll need software to import and print them in a format suitable for your
printer and labels." Severy-4 says, "While we may come up with a short-term
solution internally, I think we need to find a long-term solution to
outsource this effort, we have more important things to do ourselves that
print and mail stuff" kokhmmm says, "Scotty, I'll write you offline about
that (software)" Severy-4 says, "than print, too"
Arthur reads the meeting agenda
Severy-4 says, "Ok, moving on to Member-Only Services Announcement"
Severy-4 says, "I assume all of you have read my proposed broadcast
announcement?" dcarson says, "yep"
Arthur says, "yes"
Severy-4 says, "Ian, I got your suggestion, I'll add that to the end" The
housekeeper arrives to cart saavik off to bed. Severy-4 says, "Unless
anyone objects, I plan to send that out tomorrow" kokhmmm says, "Looks
good."
john-r says, "when did you send it to the list" Severy-4 says, "However,
while that announcement is especially aimed at expired members, we no
longer have e-mail addresses for over half of our complete (current and
expired) membership" Scottyg says, "The announcement looks good to me.
(Ian's addition too.)" Severy-4 says, "I sent it to the list about 22 hours
ago, John" Severy-4 says, "So the majority of people who should see that
announcement will never get the e-mail broadcast" Michael-2 says, "looks
good to me"
Severy-4 says, "I'd like to find a way to mail out a modified version of
that in a hardcopy mailing to all members, but I don't know if we have the
infrastructure in place to pull that off so quickly" Arthur says, "It sort
of fits in with the last discussion - maybe a one-off thing Peter could
organize?" Severy-4 says, "Is there anyone we could pay to print, stuff,
and mail a mailing to all past and current Moon Society members?" kokhmmm
says, "Randall, I could run text in MSJ pages in April MMM if that would
help." Severy-4 says, "A total of 1218 at last count" kokhmmm says, "(March
MMM is in the can, April 40% done)" Severy-4 says, "It would help a bit,
Peter, but it still doesn't reach the vast majority of the expired members
that we need to reach" Scottyg says, "Jennifer has done some special
mailings for us, but I'd prefer to get it done somewhere else." dcarson
says, "what kind of budget can we offer?" Severy-4 says, "It's those 1028
expired members we need to get in front of, and all of our traditional
distributions miss them completely" john-r says, "and by now some have
moved" Arthur says, "I've done a mailing like that here - but it's hard to
do for less than 50 cents per person..." Severy-4 says, "I don't know what
is reasonable, Dana" kokhmmm says, "If someone sends me the labels already
printed peel and stick, I can get letter printed and mailed out" Michael-2
says, "that was my estimate too.... " Severy-4 says, "So we're looking at
around $500, can we afford that, Scotty?" john-r says, "or shorten the list
for a trial to those who have not renewed in the last 2 yrs" Severy-4 says,
"If it gets us 15 renewals we've broken even, well, minus membership
expenses" Arthur says, "Actually, you can run a list like that through the
post office's change of address filter (at least for US addresses)"
Michael-2 says, "yep.... (we should do address change requests on all our
mailings)" Arthur says, "I believe the charge for that is usually about $75
or so. Might be worth it to eliminate dead addresses." kokhmmm says, "If we
(LRS) could bulk mail them, that would save on postage, but we'd have to
have the LRS mailing address as the return on the envelope." irs says, "If
we're doing a test mailing, better to send it to the most recently expired,
not the least recently (odds are, a better return, which money can be used
for the second mailing)." MikeD is back
Scottyg says, "We can afford $500 as a one-time thing." kokhmmm says, "In,
a good idea!"
kokhmmm says, "Ian"
Severy-4 says, "Ok, I thought so, Scotty" Arthur says, "Oh yeah, LRS
already has bulk mailing - would we be ok with returns to LRS?" Severy-4
says, "This sounds like another good topic to bring up in the Outreach
Committee" Arthur says, "Yup :-)"
Scottyg says, "Jennifer was charging us $0.25 plus postage and supplies."
john-r says, "i wold say returen to moon soc, too confusing with lrs"
Severy-4 says, "Returns to LRS would probably be ok, it would be best if it
was something like "Moon Society c/o LRS"" john-r says, "IMHO"
Severy-4 says, "Peter, can you add this to the renewal notices discussion,
or should it be a separate effort?" kokhmmm says, "Return could be to Moon
Society - inside the letter at the bottom. LRS address would be on the
envelope if we use an envelope and separate letter." kokhmmm says, "Add t
renewal notices discussion - okay" Severy-4 says, "Ok, we'll continue this
discussion in the Outreach team" Severy-4 says, "Moving on to Grant
Opportunities with TransOrbital" MikeD reads the meeting agenda
john-r waits impatiently.
irs reads the meeting agenda
Severy-4 says, "I assume all of you have seen the e-mails I forwarded from
Paul Blase?" john-r says, "can i do a quick web-team" MikeD says, "No! You
have to stay awake all night" john-r says, "PLEASE :)"
------------------------------
| |
john-r holds up a BIG sign: | Please |

|________|
Severy-4 grins.
john-r says, "its 15 min to sleep"
Severy-4 says, "Ok, ok, if it's *really* quick :-)" MikeD says, "How's my
template John?"
john-r says, "Dan and i have the private template working for the teams- i
have..." john-r says, "talked with dana tonight..." john-r says, "and by
next meet the auto changing image.." john-r says, "may be in a test state"
MikeD says, "Cool, you can email me the details, but I need to implement
that soon" john-r says, "at that point..."
john-r says, "i really really want to get the page published...." john-r
says, "so i can go on to other projects ...." john-r says, "end trans :)"
john-r says, "noww i have to ck what i wrote" Severy-4 says, "Ok, thanks
for the update, John!" john-r says, "dan=dana"
MikeD says, "I really really want that Team Index template last month :-)"
Arthur says, "sounds great to me!"
Arthur says, "John, email the web-team when with any loose ends you see?"
MikeD says, "Guys, if I'm sounding pushy, it's because I'm tying up
someones phone line here" john-r says, "MikeD see
http://www.moonsociety.org/private/web-team/" john-r says, "and Arthur tooo"
Severy-4 says, "Understood, Mike, we're trying to get through everything as
fast as we can" Severy-4 says, "Ok, back to Grant Opportunities" Severy-4
says, "Like a lot of other things we've talked about tonight, I think the
key thing we need here is someone to lead an effort to research these
opportunities and report back to the team" MikeD says, "John, Team
Contacts/Info needs to be renamed, that title isn't as self explanatory as
you may tink" Michael-2 says, "I've been going through them and they all
seem to be educational...." Michael-2 says, "I can handle that one...."
Severy-4 says, "Great!"
Arthur says, "Yes, definitely, on needing a person" john-r says, "CAn we
get Paul to Help Michael ?" Michael-2 says, "can you give us some details
about what TO has in mind with these? Grant funded trailblaser packages?"
Arthur says, "Do we need a new team to handle grants? I don't see it
falling under an existing group?" Severy-4 says, "Paul can help, but
primarily from the commercial side that TO will represent" MikeD says,
"Paul's really busy"
Severy-4 says, "I agree, Arthur, that sounds like a new team to me" john-r
says, "i need to talk to MikeD - bto get add team request updated in asi
site" MikeD says, "What do we call that team and who's leading it" Arthur
says, "There were definitely an awful lot of programs to look through. We
might want to prioritize in some way (the first I looked at had a maximum
grant size of $250!)" Severy-4 says, "It's still kind of vague, Michael,
but it's probably best to go into details outside of the meeting" Michael-2
says, "do we really need a team?" Arthur says, "Hey, I was going to
volunteer Michael to be the leader :-)" Severy-4 says, "Maybe not right
away, Michael, but at some point we'll get into an organizing phase that
will involve a number of people, and a team will probably be appropriate
then" Michael-2 says, "ok... can you and I do that tomorrow? since I have
an NDA with TO as well it might help things...." MikeD says, "John, send a
clone to the Commons" Severy-4 says, "Yup, I can do that tomorrow" john-r
says, "i say run under outreach untill the idea grows to needing a team all
by it self" Michael-2 says, "lets wait on the team until we actually need
it." Scottyg says, "Isn't there a fund-raising team?" Severy-4 says, "It's
not really outreach, John, and probably needs to stay somewhat private"
john-r says, "and that way those with an interest to see it go (grants)
will be updated without joing another team" Arthur says, "Well, it's a
little different from outreach, and it's not fund-raising, it's
fund-spending..." Severy-4 says, "Grants can be quite competitive, we don't
want everything we're doing to be public knowledge" MikeD says, "Definitely
now outreach"
john-r says, "MikeD - i will try clone, but it may blow my mach :)" MikeD
says, "Ka-Booom"
Michael-2 says, "which reminds me.... most of this probably shouldn't be in
the public record of this meeting (if there is such a thing)" Severy-4
says, "We haven't been publicizing the transcripts of these meetings, only
to the leaders list" Michael-2 says, "just making sure... "
Arthur says, "Michael, will you have time to look through the list of
grants Randall forwarded around and pick out the most promising for further
analysis?" Michael-2 says, "arthur, actually this is for us and TO to get
grants from other people in cooperation with some educational component..."
irs says, "If someone is going to be going through those lists of grants,
please feel free to keep Artemis Magazine in mind, too. Thanks." Michael-2
says, "arthur, I'm doing that now." Arthur says, "great!"
Michael-2 says, "most are scolarships which won't help TO much...."
Severy-4 says, "Yup, it sounds like we've got a start on tackling this
effort" MikeD says, "I'll take a scholarship if it's available" Arthur
says, "I thought part of the idea was that we would contribute a small
portion of a grant, to give it a non-profit stamp of approval or
something?" Michael-2 says, "mike, most of these are for graduate level
work..." MikeD says, "Damn"
Severy-4 says, "It's the other way around, Arthur, we would get part of the
grant as a non-profit participant in the project with TO" Michael-2 nods
Severy-4 says, "Anyway, let's move on in the agenda" Michael-2 [to would]:
provide the technology and services part while we would provide the
educational part.... (i.e. the websites for teachers)... Severy-4 says,
"Next up is the Call for Volunteers" MikeD laughs.
Severy-4 says, "Which it's obvious from the discussions tonight is very
important, we need all the help we can get!" MikeD says, "You just got 3
how may more do you want?" MikeD says, "Sorry"
Severy-4 says, "Yeah, but from the same pool, so it's a zero-sum game :-("
MikeD says, "Oh, New Volunteers!"
Michael-2 says, "if you want to attract volunteers from the general
membership then you have to create very compartmentalized tasks for
them...." irs says, "So who's the first to host a party to get out the
local members?" Michael-2 says, "envelope stuffing, very directed research
into some organization, etc..." Severy-4 says, "Exactly, we need to define
specific roles that are needed and then hunt for (and twist arms of)
volunteers to fill those roles" kokhmmm says, "Any feedback on my
suggestion for *assistance wanted* links for each team on Teams page?"
Michael-2 says, "I'm not sure if they're ready to fill 'rolls'..." Severy-4
says, "Ian, the Mid-Atlantic Chapter may have a table at least one or two
upcoming events in this region, Dana and I have been sending out e-mails
about some" Arthur says, "Is Randall's org chart a good way to get people
into particular roles for the group as a whole? We should look at that and
add "slots" where we think we need people" Severy-4 says, "That's what I
had in mind, Arthur, we need to add as many boxes as we think we need, and
then we can figure out who we can get to fill them" kokhmmm says, "The Org
chart looks lousy, all overprinted, in my browser" Arthur says, "looks nice
in Mozilla :-)" Michael-2 says, "my experience with other volunteer orgs is
that those that will volunteer for general jobs will have already done so.
Those that haven't need very recipe like tasks that begin and end and never
take more than an hour." Severy-4 says, "So please send e-mails to the
leaders list with the titles of jobs that need to be done" Severy-4 says,
"Michael, the problem is that we've never told anyone yet *what* those
general jobs are" Arthur says, "Well, we're adding new people all the time,
I don't think many have really had an opportunity to volunteer for things"
Severy-4 says, "Some of you had to fight your way into a position to
contribute, it's still too hard to find out what needs to be done" MikeD
says, "Where is this chart?"
dcarson says, "Peter, should check with you about one of those models"
Michael-2 says, "now that is true.... we need to have a better idea of what
needs to be done, that's for sure." Severy-4 says, "Exactly"
Severy-4 says, "Peter, I agree that some kind of "assistance needed" links
would be useful, it's a matter of defining what's needed and then making it
easy for people to respond" Michael-2 says, "but I think we'd have a much
higher chance of success if we could divide those tasks up in smaller, more
bitsized chunks." kokhmmm says, "Up to each Team Leader, I would think"
Severy-4 says, "It's hard to divide up the task of being a Team Leader, and
that's the type of role we need the most of right now" kokhmmm says, "I
need to say bye bye, I'll read the log of what transpires after I sign off.
Good night all." dcarson says, "gnight"
Severy-4 says, "Once we have the leadership roles defined and filled, *then*
we can work on parcelling out small tasks to worker-bee types, but none of
us has the time to do that right now" john-r says, "nite Peter"
Scottyg says, "G'nite Peter!"
Severy-4 says, "Good night, Peter!"
MikeD says, "nite Peter"
kokhmmm has disconnected.
Michael-2 says, "I agree we should try and find team leaders.... but the
team leader can't do all teh work either...." Severy-4 says, "Agreed,
Michael, but until someone is identified as the team leader it's darn near
impossible to start delegating the real work to team members" Michael-2
says, "yep.... I guess I'm focusing more on the tasks that have existing
but overloaded team leaders." Severy-4 says, "That's why I kept coming back
in the meeting tonight to identifying someone to take a project and run
with it, if we keep trying to do everything ourselves we'll never get
anywhere" Michael-2 says, "sure...."
Severy-4 says, "The existing but overloaded team leaders are all leading
multiple projects, if we can offload some of those projects to new leaders,
we can better focus on our main projects" Severy-4 says, "All of our names
show up on that org chart in far too many places" Michael-2 says, "its
worth a try.... "
Severy-4 says, "If we can get more names into that org chart, we might
stand a better chance of getting our collective heads above water"
Michael-2 says, "its just been my experience that the ones that will "pick
up a project and run with it" already have. And those that are left won't
run with much of anything more than an hour or two." Arthur says, "Well, we
should continue this "filling out org chart/bite-size tasks" for a while "
Severy-4 says, "Yup, but until we have identified all of the projects that
need to be done, we won't find those that can pick up a project and run
with it" Arthur says, "And that brings us back to our good old standard
agenda :-) - it's about time for me to head to bed now too I'm afraid (I
have to get myself to Manhattan by 8 AM tomorrow...)" Severy-4 says,
"Anyway, in addition to sending in roles/team leaders/etc that still need
to be filled, also identify which jobs you current have that you'd like to
find replacements for" Severy-4 says, "Arthur already started that process
tonight" Michael-2 says, "here's my suggestion: do the CFV at the team
leader level, create the list of things that need to be done at a macro
level. Once that's done start dividing that list up into very small action
items that can be kept on an organizational ToDo list... no task on that
list should take more than an hour." The housekeeper arrives to cart
kokhmmm off to bed. Severy-4 says, "Although, Arthur, can you prioritize
which hats you'd like to give up first, to help identify the priorities for
finding replacements?" Scottyg says, "Well, one way to do this would be for
all the existing Team leaders to make a list of teams they head, then
choose the ones they would like to hand of, then write job descriptions for
them." john-r sleep bell rang 10 min ago :)
Severy-4 says, "Yup, that was the intention of that org chart, Scotty"
MikeD says, "That's a good idea"
Arthur says, "Scotty automating the credit cards has freed up a tiny bit of
my time now :-)" Severy-4 says, "So help me fill out that org chart and
we'll take it from there" Scottyg says, "And you helping to process them
freed up enough of my time to automate it. :=)" Arthur says, "I'll think
about the hats I've got - probably outreach I'd be willing to give up
first, since I think that's not one of my strong points (though I know
we're all a bunch of shy geeks :-)" Severy-4 says, "Ok, since everyone is
running out of steam, is there anything urgent from the rest of the meeting
agenda that we need to cover tonight?" john-r says, "sleep is my only
urgent :)" dcarson says, "not from me"
irs says, "Must... sleep... before... morning...." Michael-2 says, "the
only thing left on my agenda was finishing up that artemis project members
report" john-r says, "Dana MikeD and i have our action items for next meet"
Scottyg says, "I want to mention (Not on agenda) that preliminary financial
statements are online at http://www.moonsociety.org/private/board" Scottyg
says, "(For 2002)"
Arthur says, "Which you will find quite fascinating I think, Michael :-)"
dcarson says, "I'll send a email to leaders with some ideas I have on
member retention though" Arthur says, "We've actually received rather a lot
of donations in the renewal orders I've processed, in addition to the
standard membership. " Scottyg says, "Donations have definitely jumped
since we got 501c3" Arthur says, "Michael, did you have anything specific
on the report?" Michael-2 says, "wow....."
Scottyg says, "And membership rate is up quite a bit from where it was."
Michael-2 says, "big jump"
dcarson says, "yeah Arthur"
dcarson says, "and thanks Scotty for getting us the 501c3" Michael-2 says,
"arthur, nope..."
Scottyg says, "It was a team effort dANA." Severy-4 says, "Michael, now
that the preparation for this meeting is behind me, I can dig up the notes
I have on Artemis Project program participants" Severy-4 says, "I assume
that's what you're looking for?" Michael-2 says, "yep.... ;-)"
Michael-2 says, "(very funky lag tonight)" Arthur says, "x Mike, there were
3 or 4 bounces on art-lunar-power - do you see those?" Severy-4 says,
"Looks like I have all that info in my home e-mail here, I'll try to batch
it up for you tonight" Arthur says, "oops"
Michael-2 says, "cool... thanks!"
Arthur says, "Well, good night from here, thanks Randall, good meeting!"
Severy-4 says, "You're most welcome, Arthur, thanks for making it!" Arthur
leaves.
Scottyg says, "Is the list at http://www.asi.org/adb/10 any good at all?"
john-r says, "very good meeting - except for that guy pushing us all :)"
john-r says, "oh"
MikeD says, "grumble"
john-r says, "Hi Randall"
Severy-4 chuckles.
Severy-4 says, "No, Scotty, that list is terribly out of date" john-r goes
before he crashes
john-r says, "night"
Severy-4 says, "Getting that list up to date has been on my ToDo list for
ages" john-r has disconnected.
Severy-4 says, "I was actually hoping to get back to it soon, now with
Michael pushing my ass I may actually do it :-)" Michael-2 says, "or just
send it to me and I'll do it." irs says, "Can I get going, please?"
Severy-4 says, "Nah, I'm not willing to give up my hat as Chairman of the
Artemis Project Business Team just yet, that's actually the one I'm most
proud of :-)" Michael-2 moves to adjourn....
Severy-4 says, "Yes, Ian, thanks for making it, have a good night!"
Severy-4 says, "Thwap!"
Scottyg says, "Night Ian!"
dcarson says, "gnight Ian"
Severy-4 says, "This meeting is officially adjourned!" irs says, "Good
night, folks."
MikeD says, "nite"

-- End log: Wednesday, March 5, 2003 11:24:08 pm ASI Meeting Server time --