-- Start log: Wednesday, August 7, 2013 9:23:13 pm ASI Meeting Server time-- 
dcarson says, "is now" PhilipC says, "Welcome to the 2013 August 7
Management Committee Meeting" PhilipC says, "For the purpose of attendance
will all who are present please state your name and position" PhilipC says,
"Philip Crume, Chair" Lunadyne says, "Ken Murphy, President" pjbanyai says,
"Paul Banyai, Vice President" dcarson says, "Dana Carson, Treasurer"
Rose/Miros says, "Rosalie Dieteman Board Member(?) and Webmaster"
AlanSteinberg says, "Alan Steinberg, Director" Scottyg says, "Scotty
Gammenthaler, Assistant Treasurer" Strangelv-2 says, "James Gholston,
secretary" PhilipC says, "Let the record show that of the nine members that
consist of the management committee, that two are not present at this time.
We currently have quorum" PhilipC says, "It should be noted that the
minutes for the last meeting were posted in e-mail today by our secretary.
Please take a moment to peruse through the minutes. When you have done so,
please say so" Strangelv-2: http://test.moonsociety.org/node/130 -- has
minor change from version emailed Lunadyne says, "Perused" AlanSteinberg
says, "done" PhilipC says, "If anyone has any objections, please state
them." dcarson says, "none here" Scottyg says, "James, PLEASE stop
propagating URLS's aimed at test.moonsociety.org." Scottyg says, "Anything
at test will also resolve at www2.moonsociety.org." PhilipC says, "Please
use whisper mode with side chatter" Rose/Miros says, "that's my fault, i
gave him the url;" dcarson says, "like it says, test not production"
PhilipC says, "Rose or Paul, do either of you have any objections to the
minutes?" Rose/Miros says, "no" Strangelv-2 says, "Sorry about that. I just
copied and pasted what appeared in my URL bar without noticing that"
pjbanyai says, "Point of correction, the two members who are most important
for this post election meeting are not present;) Ben who has the results
and James whose seat is the one which is contested. No objection to the
minutes however Mike's membership is still not active." PhilipC says, "Can
I have a motion for the approval of the minutes for the 2013 July 24
Management Committee meeting?" PhilipC looks for someone to hold around.
PhilipC says, "Hold"" AlanSteinberg says, "move to approve the minutes for
the 2013 July 24 Management Committee meeting" PhilipC says, "continuing
on"" Strangelv-2 seconds PhilipC says, "Can I have a second?" PhilipC says,
"thank you" PhilipC says, "All in favor of approving the minutes say aye,
all opposed nay." Strangelv-2 says, "abstain" pjbanyai says, "aye"
Rose/Miros says, "aue" Lunadyne says, "aye" dcarson says, "aye"
AlanSteinberg says, "aye" PhilipC says, "since I cannot vote and James
abstains, the motion carries" PhilipC says, "I would now like to give 5
minutes for a discussion of what to put on the agenda. " PhilipC says, "I
yield the floor until 9:40 est" Lunadyne says, "Publicity materials"
Strangelv-2 has a question of whether we want to break with ttradition and
make our minits available to the public. if we can instantly establish an
answer of 'no' then the default is to continue to keep them a secret
Lunadyne says, "I'm okay with them being public." Strangelv-2 says,
"Election -- does anyone have Ben's phone number handy?\" Lunadyne says,
"Elections" Strangelv-2 says, "Is anyone working on the changes we need to
make to our bylaws when the board meets?" PhilipC says, "Ken, are you all
set with the annual report or do you want time to discuss that here?"
Lunadyne says, "Let's discuss it a bit." PhilipC says, "James, Alan and I
started work on that a few months ago but I think we both let it slide. We
can discuss that though" PhilipC says, "So far we have:" Strangelv-2 also
still doesn't know what to put on the agenda for the annual meeting --
which could be a problem PhilipC says, "1) Publicity materials" PhilipC
says, "2) Elections" PhilipC says, "3) Bylaws" PhilipC says, "4) Annual
meeting" PhilipC says, "Are there any other agenda item requests?"
Rose/Miros says, "surveyor? or is that the other meeting?" PhilipC says,
"It is now 9:40 and I am taking back the floor" PhilipC says, "Of the items
listed so far, is their order of sequence acceptable or would you like to
rearrange them a little?" Strangelv-2 sees that Ben's phone number is not
in TeamDir bnault has arrived. Rose/Miros says, "good enough for me"
AlanSteinberg says, "keep it" dcarson says, "ok with me" Strangelv-2 says,
"oh good. Hello. I could'nt find your phone number anywhere" PhilipC says,
"I wish to note that Ben Nault has arrived." Strangelv-2 markes him as
present in the minutes draft PhilipC says, "This only leaves Jason Tuttle
absent" bnault says, "apologies for being late, crazy day at work..."
PhilipC says, "Ben, we just finished discussing the agenda, which so far
is:" PhilipC says, "1) Publicity materials" PhilipC says, "2) Elections"
PhilipC says, "3) Bylaws" PhilipC says, "4) Annual meeting" PhilipC says,
"So let's get started with the reports" PhilipC says, "Ken you have the
floor for the membership report" Lunadyne says, "Membership stands at 160,
which IIRC is +1 from last meeting." Lunadyne says, "Any questions?"
PhilipC says, "Hearing no questions, let's move on" Lunadyne says, "There
being none I yield the floor." PhilipC says, "Treasurer's report, Dana, you
have the floor" dcarson says, "no real change, reimbursement for lava tube
shipping sent and cashed" Scottyg says, "Bank balance is unchanged from
last report." dcarson says, "Scotty can you email me scans of the last
couple statements, need them fir thr CU account" PhilipC says, "Are there
any questions?" Scottyg says, "Sure. Can you send an email with the exact
months you need?" Strangelv-2 has no questions dcarson says, "will do"
PhilipC says, "Dana do you yield the floor?" dcarson says, "yes" PhilipC
says, "Moving on to the web team report" Rose/Miros says, "scotty is
working on the subdomains, james is stuck until they're straight (but needs
a break from css anyhow), i need to copy and paste more pages, help would
be appreciated, phillip with two ells is grinding my last nerve" Rose/Miros
says, "scotty, do you need anything to finish up the subdomains and
document them?" Rose/Miros says, "i.e. i gave james a test. url because
that was how i knew how to do it" Scottyg says, "No, right now I'm working
through the pages with internal hard-coded links on the www.moonsociety.org
site. If we change the domain without fixing the links, none of the links
will work. I'm also waiting on Dana to get the new SSL certificate."
Rose/Miros says, "ok, i'll ride dana to get that for you" dcarson says,
"I've bought it, we can configure and install when ever the new domain is
ready" Scottyg says, "Ok, I'll begin working on that." Rose/Miros says,
"questions?" Rose/Miros says, "i'll yield the floor then" Rose/Miros will
be right back. PhilipC says, "Thank you." PhilipC says, "On to old
business" bnault says, "mr chair, may I interject?" PhilipC says, "Sure"
bnault says, "I just realized that elections results are to be announced
tonight. I though I had until end of month. I will leave the meeting for
about 15-20 mins and count votes immediately. Is that acceptable?" PhilipC
says, "Yes, that will be fine. We can move the election results to the last
item on the agenda. Does any one have an objection to this?" AlanSteinberg
says, "no objection" dcarson says, "not here" Rose/Miros says, "no
objection" Lunadyne says, "No objection" Strangelv-2 no objection pjbanyai
says, "no objection" PhilipC says, "Of the agenda items: 1) publicity
materials, 2) elections, 3) bylaws, and 4) annual meeting, we will move 2
to 4" bnault says, "I will remain logged but will not be following the
discussion - I will let you know when ready. Thank you all for your
understanding." pjbanyai says, "The Notice and Agenda for the Annual
Meeting is supposed to be established at least 30 days in advance of the
meeting by posting same in a prominent location on the Society's web site
and by emailing a copy to all members who have provided a valid email
address. Texas law gives some leeway of at least 61 days for a delayed
meeting. The meeting is simply supposed to take place as close to the
election as reasonbly possible. So if everyone is amenable we can work on
posting about the Annual Meeting on the webpage this month and then have
the meeting next month. " PhilipC says, "Paul, please refrain from
discussion of this topic until the appropriate time" Strangelv-2 says, "I
dropped the proverbial ball and have'nt been abel to find it. Whot do we
want on this agend; is there a preexisting agenda I can reference; do we
just put it up as soon as possibel or do we delay the meeting until 30 days
after its posted?" PhilipC says, "For now, Ken has the floor on 1)
Publicity materials" Strangelv-2 says, "oh wait. Sorry" pjbanyai says,
"Sorry I thought we were switching places between 2 and 4, yet forgot about
1 :-O" PhilipC says, "no problem" Strangelv-2 looks at Ken Lunadyne says,
"Okay, as noted in MMM, at the Moon Day event Dallas Mars Society had a
great banner, as well as membership and informational materials." Lunadyne
says, "The Moon Society Table (for GFWMS) had no banner, no membership
materials, and only non-TMS materials to distribute." Rose/Miros says, "got
any pictures?" Rose/Miros says, "we have 20 formatted membership forms,
which no one knows where they are and never uses" PhilipC says, "This is
something I was supposed to work on in the communications committee. I got
behind on doing so and need to develop a portfolio of potential logos"
Strangelv-2 and Simon Rowland were supposed to develop a logo in 2000.
Every proposal he's been abel to come up with has been rejected. Lunadyne
says, "I think the first priority is to develop a new membership brochure."
PhilipC says, "Another possibility is that we could hold a content among
our members to design a logo, which we'll judge. Maybe we can give a $25,
$50, or $100 prize for the winning entry" Lunadyne says, "I feel the logo
is less important than having a pre-printed brochure to distribute."
Rose/Miros says, "there was a nice one ian strock did" Strangelv-2 says,
"Complication is some of tnhe people most motivated to produce such a logo
would be excluded. is it possibel to give teh prize to the highest ranked
person who is not on the management committe, even if a proposal from
someone on the committee is adopted?" Rose/Miros says, "a nice handout i
mean" Strangelv-2 says, "Was this the ASI handout?" Lunadyne says, "Pics
at: http://henryandemma.blogspot.com/2013/07/moon-day-7202013.html"
Rose/Miros says, "thought it was ms. the one with vik's crawler, etc"
Strangelv-2 says, "ASI had great materials. It was easy to sell ASI. it was
very clear what the ASI stood for and what it was trying to do"
AlanSteinberg says, "I wouldn't worry about a logo contest right now, even
if we can just throw together a 1 page flyer that would be a win for now"
Lunadyne says, "Video at: " Lunadyne says, "
http://www.youtube.com/watch?v=0yLxYE8YJV8" Strangelv-2 says, "Who are we;
what are we trying to do; what do we offer; what are we going to change?"
Lunadyne says, "I would like to see three things: (1) a membership
brochure, (2) info postcard, and (3) some kind of banner." Strangelv-2
says, "YI regret to say that even after Peter got us bakc on track I still
don't have a clear picture in the post-ASI Moon Society" Strangelv-2 says,
"I have some fairly high resolution versions of the backdrop used on our
web site" Strangelv-2 says, ">4000px wide" PhilipC says, "May I suggest
that the management committee delegate those tasks to the communication
committee and set a deadline" pjbanyai says, "The Starship Congress
Conference is next week. Do we have anyone going or is the Mars Society
going to upstage us at that as well? Though at $1,500 a display table, I do
not think even they will have a table." Strangelv-2 says, "The
Communications Committee doesn't have a good track record thus far"
Lunadyne says, "More Moon Day at: http://www.dallaswe.org/?p=513" PhilipC
says, "As communication chair, I would say that having a logo would pretty
important" Strangelv-2 says, "I'm also thinking that too many things are
being ponited to it" PhilipC says, "James, criticism noted" Lunadyne says,
"I kind of like our current logo." Rose/Miros says, "seriously, a new logo
would be nice, but I htink it's more important to have a piece of paper
that says THE MOON SOCIETY at the top, even if it's times roman" Lunadyne
says, "I do not know of a Mars Society presence at the Starship Congress,
although NSS-NT is going to be there." Strangelv-2 says, "What do we put on
that page?" Strangelv-2 says, "We really need an answer to that question"
Lunadyne says, "Still more Moon Day at:
http://fortworthswe.org/2013/07/20/swe-celebrates-moon-day-at-outreach-event/"
PhilipC says, "Ken, you mentioned three items:" PhilipC says, "1)
membership brochure" PhilipC says, "2) info postcard" PhilipC says, "3)
banner" PhilipC says, "What style of brochure do you want?" Lunadyne says,
"tri-fold printed on glossy." PhilipC says, "what size info postcard?"
Rose/Miros says, "full bleed of james website background on the outside,
membership form on the inside of the brochure?" Lunadyne says, "4x6
postcard." Lunadyne says, "One of the panels should be the membership form.
(With some upsell levels)." PhilipC says, "If we're keeping the old logo,
then we'll need to use the one on the part of the website that can be found
in the documents section" Strangelv-2:
http://moonsociety.lunarpedia.org/201303web/N312_045c_unshaded.png PhilipC
says, "I presume that logo would also serve as our banner" Strangelv-2
says, "The full sized version is about three times wider" PhilipC says,
"What size banner are you looking for?" PhilipC says, "Do you also want the
4x6 postcard glossy?" Lunadyne says, "Mars Society had a nice
conference-style drop banner that I liked, with frame." Lunadyne says,
"Totally." Scottyg says, "About 2 ft wide x 3 ft high IIRC." Lunadyne says,
"We discussed the postcards previously, and IIRC Peter had done a mock-up.
We have access to some of the NSS calendar images." PhilipC says, "I'd
prefer to come up with a portfolio of banners we could use for a drop
banner" Lunadyne says, "Might have been 4' tall." Scottyg says, "A second
one in a horizontal format - about 6ft wide by 1-1/2 high on cloth would be
nice too." Strangelv-2 says, "Do we only want a six square foot banner or
do we want larger? Or do we want a large one and a small one for different
venues?" Lunadyne says, "The main question with the banner is do we do one
that we mail around for events, or one for each chapter?" bnault says,
"Ballots have been tallied. Whenever you are ready." Strangelv-2:
http://www.dirtcheapsigns.com/Custom-Banners.php -- four color version of
the mebsite backdrop with THE MOON SOCIETY in white letters? dcarson says,
"Ian has been using Vistaprint for his small press PR banners and such,
vary happy with customer service" PhilipC says, "We will likely need 2 or 3
such banners to be distributed to those approved for public outreach"
Strangelv-2 says, "Can they do CMYK photographic level?" PhilipC says,
"Thank you Ben. We're still on agenda Item 1) Publicity materials "
Lunadyne says, "I consider the banners to be the least priority. We really
need membership brochures." dcarson says, "I think so, sale 4'x2.5' $15"
dcarson says, "he has them do montages of book covers" AlanSteinberg says,
"yeah, i would stick to 8 1/2 x 11 fliers for now... get a decent mock up
of that and go from there. It's super cheap and easiest to design and
produce" Strangelv-2 says, "Why is the Moon Society here and what are we
doing? Need answers and the answers need ot be on the flyer" PhilipC says,
"I would ask that we defer this issue to the communication committee and
that it come back at the next meeting with options and their associated
costs." AlanSteinberg says, "sounds like a plan" Strangelv-2 says, "The
mechanics of whot to buy where pyerhaps, but the questions I'm asking a a
bit higher level" Strangelv-2 says, "We shouldn't even have to think to be
able to answer them" dcarson says, "I can email a pdf of the old membership
flyer, which is a ASI flyer with the names changed if you want"
AlanSteinberg says, "I agree... that those two questions need to be
answered, and not to be the bad guy, but the website hardly answers those
questions" Strangelv-2 says, "We're not the ASI, unfortunately. We were
supposed to have teh ASI under our umbrella" Strangelv-2 says, "Yes, we
need to get the answers on our web site too" PhilipC says, "Let's discuss
this matter in the communication committee. We need to move on to three
other agenda items and we only have 40 minutes to do it" Strangelv-2 says,
"We also need an update on our web site" Rose/Miros says, "i figured the
election results would be a good announcement" Strangelv-2 suggests doing
the election next Lunadyne says, "I'll yield the floor in anticipation of
an update from the Communications Cttee, but let's everyone submit short
answers to Phillip of his questions about Who we Are, What We Do, Why WE Do
It, etc,." Strangelv-2 says, "Why probabyl needs to be our up frlont item.
That's what appeals to the part of the human brain that actually makes
decisions" PhilipC says, "Is everyone here amenable to deferring this issue
to the communications committee and having it report back at the next
meeting?" dcarson says, "aye" Strangelv-2 says, "I'm not confident"
Rose/Miros says, "sure, stop in the moo if you want to brain storm" dcarson
says, "Phillip, email you all the flyer PFDs I have so you can use stuff
from them?" PhilipC says, "Yes" AlanSteinberg says, "the comm committee
should draw up some designs and prices, and we can approve/disapprove them
at a future meeting" Rose/Miros says, "or stick them on the website so we
can all ponder?" pjbanyai says, "Don't forget to look at
http://en.wikipedia.org/wiki/Moon_Society for what most people see about
us." Rose/Miros says, "collaborate, not email" Rose/Miros pokes at dcarson.
dcarson says, "how do I upload a file/" dcarson says, "?" PhilipC says,
"Since Ken already yielded the floor, let's move on" PhilipC says, "Please
keep any side chatter in whisper mode" Rose/Miros says, "attach, like every
other web based thingie" PhilipC says, "Would everyone here like to return
to the original agenda order of business since Ben completed his count in
time?" PhilipC says, "For now we have: 2) Byalws, 3) Annual meeting, and 4)
Elections" PhilipC says, "Hello?" AlanSteinberg says, "lets do the
election" Lunadyne says, "I want to hear the election results so I can send
Jim a congratulatory e-mail." Strangelv-2 would like to get the election
out of the way PhilipC says, "Rose and Paul, what say you?" AlanSteinberg
says, "just do it, we have a majority... we spend way to much time waiting
for the minority to pay attention to this chatroom" PhilipC says, "Ben, you
have the floor for the election results" bnault says, "First, the results,
then a few comments." bnault says, "11 eligible ballots. Un-eligible
ballots: ballot sent as an attachment, empty ballots, person wanted a paper
ballot to mail in, etc." bnault says, "Paul Banyai, VP: 11 votes - ELECTED"
bnault says, "Dana Carson, treasurer: 3 votes - ELECTED (even though did
not figure on MMM ballot or email ballot)" bnault says, "James Gholston,
Secretary : 10 votes - ELECTED" bnault says, "Director positions, in order"
bnault says, "8 votes for Rose Miros Dieteman" bnault says, "Phillip Crume:
7 votes" bnault says, "Jim Keravala: 5 votes" bnault says, "Jim Tuttle: 1
vote" Rose/Miros says, "that's jason tuttle" bnault says, "There, those are
the results. Congratulations to all!" bnault says, "yes, sorry...Jason"
bnault says, "A few comments:" Strangelv-2 says, "We had three available
seats, right?" bnault says, "we need to do a better job next time on the
ballot design and instructions. " bnault says, "the ballot says 2 openings
for Director" bnault says, "but there may have been another vacancy..."
Lunadyne says, "I thought Jason had to drop out for some kind of training
making three available spots?" bnault says, "Al Anzaldua dropped out also"
pjbanyai says, "We have 3 director seats every odd numbered year." PhilipC
says, "I was under the same impression. I was unaware that Jason was even
running" Rose/Miros says, "i'm in his seat until the election is ratified
or whatever you do" Rose/Miros says, "in al anzaldua's seat i mean"
Strangelv-2 says, "if it's two seans we have a problem becaues the person
who was missing from too many bmallots is one of the ones dropped in the
first round" pjbanyai says, "Jason was elected in 2011 along with Bryce
Johnson and Ron Brooks for full two year positions. Al Anzaldua took Ron's
seat and Philip took Bryce's. Subsequently Rose recently took Al's
position." Strangelv-2 says, "So his seat was up for re-election anyway"
PhilipC says, "IIRC, Jason wasn't on the ballot at all. Even though it said
that only 2 director positions were open for 3 candidates, there were
really 3 positions, which made it a wash out" PhilipC says, "or in reality
an uncontested election" Rose/Miros says, "assuming jason really did drop
out" Strangelv-2 says, "If he didn't he otnyl got one vote" Lunadyne says,
"So...Jim's in?" Strangelv-2 is assuming the numbersa re first round votes
Strangelv-2 says, "and that there was no need fora round two" PhilipC says,
"there were really 3 director positions open, not 2" Strangelv-2 says,
"Which would have redistributed Tuttle's vote" PhilipC says, "Did Jason
write himself in?" Strangelv-2 adwvises Ben to not answer that questiton
bnault says, "no, he did not cast a vote" bnault says, "too fast..." bnault
says, "sorry if I wasn't supposed to reveal that..." Strangelv-2 says,
"Well that might be safe enough tot reveal" Strangelv-2 wonders if there's
any other commwents or discussion about the election PhilipC says, "How do
we certify these results?" Strangelv-2 doesn't know. He's never been
election secretary PhilipC says, "Do we need another person to authenticate
Ben's results?" bnault says, "I think the board simply votes to accept the
results." PhilipC says, "Any of the old timers here, please speak up"
bnault says, "we have never had a re-count to authenticate, but I will
submit to one if requested" PhilipC says, "Alright then..." PhilipC says,
"Can I have a motion to approve the election results?" Rose/Miros says, "so
moved" Strangelv-2 says, "Can we do it or does it need to be the board?"
bnault says, "i will abstain" Lunadyne says, "I defer to the BoD" bnault
says, "is there a quorum for the BoD" PhilipC says, "Yes, but I don't like
interjecting board votes in the management committee" Strangelv-2 says,
"Are we allowed to invoke the board? WVe don't have the full board present"
Scottyg says, "Historically the Management Committee has certified the
elections result." Strangelv-2 says, "Okay" Strangelv-2 seconds bnault
says, "ha...thanks Scotty" dcarson says, "Move we accept the election
results" Strangelv-2 seconds PhilipC says, "All in favor say aye. All
opposed nay." dcarson says, "aye" bnault says, "am i allowed to vote?"
AlanSteinberg says, "aye" PhilipC says, "Yes" Strangelv-2 hasa question:
who officially made teh motion: Rose or Dana Strangelv-2 says, "Aye"
PhilipC takes out a beautiful bouquet of yellow @}-->----- and hands them
out gracefully. PhilipC says, "rose"" Strangelv-2 documents accordingly
bnault says, "aye" pjbanyai says, "aye" Scottyg says, "Ben, yes you can
vote." Strangelv-2 claps. Lunadyne says, "Well, FWIW I vote aye on the
results" PhilipC says, "Since I am the chair and I cannot vote, the motion
carries" PhilipC says, "The election results are approved." PhilipC says,
"Moving on to Item 3 on the agenda, the Bylaws" PhilipC says, "Alan
Steinberg and I had begun working on the bylaws probably around October or
November of last year" PhilipC says, "but we got sidetracked on the issue."
Strangelv-2: http://www.moonsociety.org/organizing-documents/bylaws.html
PhilipC says, "As it stands, we worked on a draft version which if you
peruse your emails from around that time you should find those versions."
PhilipC says, "Alan, do you have anytyhing you'd like to add?" Rose/Miros
says, "aye" AlanSteinberg says, "that we did... " AlanSteinberg says, "I
still have the version I edited back in Aug of last year" AlanSteinberg
says, "last i remember the plan was to have a bylaws committee formed (at
least adhoc) to come up with an edit and then present it to the board to
vote on" Strangelv-2: Section 2. Chapter Classes: There shall be two
classes of Chapters, Regular Chapters and Student Chapters. AlanSteinberg
says, "I'm not sure if that's the e-mailed version or not. " Strangelv-2
says, "This part of the bylaws we may want to alter, but I seem to remember
now it's a different document we need to ammend" PhilipC says, "We spent a
lot of the last election term focusing on the website" AlanSteinberg says,
"I suggest anyone who has any bylaw related concerns or issues e-mail it to
me... and I'll play with it again and we can go from there. " PhilipC says,
"And we as the management committee agreed to put all side projects on hold
to focus on the website" Rose/Miros says, "please post intermediate results
on the web site not emails?" Rose/Miros says, "you can email "please go tot
he website" but put discussion there in comments, not emails" PhilipC says,
"My approach was to eliminate the management committee, which is a creation
of Texas state law, which is optional, and fuse it back into a single board
of directors" AlanSteinberg says, "I totally agree with that" AlanSteinberg
says, "Rose... while not on topic... i'm not a fan of using the website as
a wiki for everything we do. But of course, this isn't the time for that
discussion." PhilipC says, "But aside Alan and my input, would everyone
else here like for us to refocus on bylaws revisions, which we can bring
back in 2 or 4 weeks?" Scottyg says, "A comment on that....That was the
original structure. It was changed to avoid the very frequent failure to
get a quorum of the 5 directors." PhilipC says, "Or is it the general
sentiment of the management committee here to maintain the status quo?"
Strangelv-2 also notes tthat what this agenda item is for isn't part of the
bylaws after all Strangelv-2 is having trouble finding the cdocument we
actually need to change AlanSteinberg says, "if we could ... just stick to
my suggestion. If everyone can just shoot me an e-mail directly that
outlines any questions or conerns about the bylaws... please send it to me.
I'll have a draft ready to circulate in 2-4 weeks. We can discuss possible
changes then in a more orderly fashion rather than this adhoc way"
Strangelv-2 says, "We need something ready for the boarld meeting -- that's
next week, right? Peter is at wokr stoppage until we get that document
whose name I can't remember changed" PhilipC says, "James, not necessarily.
" Strangelv-2: The Moon Society Chapter Rules Strangelv-2:
http://www.moonsociety.org/chapters/chapterRules.html Strangelv-2 says,
"found" PhilipC says, "There was only a sense of urgency before because of
the big brouhaha that came from the confusion of when to appoint the chair.
That's been resolved." PhilipC says, "We do need to move on. So if anyone
has any suggestions for bylaws revisions, send an email to Alan" PhilipC
says, "Moving on to agenda item 4) the annual meeting." Strangelv-2 says,
"What about chapter rules changes, which is what we're actualyl supposed to
be working onL?" PhilipC says, "James, send an email to Alan" PhilipC says,
"Ken, you have the floor " Strangelv-2 looks at Ken Lunadyne says, "Okay,
annual meeting. It would be nice if we could do it in the MOO instead of
the " PhilipC says, "After Ken, Paul has a point of order he brought up at
the beginning regarding notifications" Strangelv-2 is all in favor of
holding it in the MOO Lunadyne says, "Facebook page, but we would have to
anticipate the rush of people wanting access." Strangelv-2 says, "WE
usualyl hold things like that in teh audotiriom, so the onyl access issue
is directions on how to geht into the MOO" Lunadyne says, "Would it be
possible to send all current members their access info?" AlanSteinberg
says, "they don't need their access info... they can just come as guests"
Strangelv-2 isn't the one to answer but notes that even if the answer is
disappointin,g connecting as gues works just fine with teh auditorium
Lunadyne says, "Yeah, but would be good to have folks come in under their
membership aegis." pjbanyai says, "The Annual Meeting is always held in the
MOO since we control access and can limit it to members only. However, we
do have a problem with those who can't connect to the MOO like Peter."
PhilipC says, "If we do have the meeting MOO, we need to make sure that
everyone can gain access, ideally through a link sent via email and/or
posted on facebook" Lunadyne says, "Suggested topics for the Annual
Meeting: (1) State of the Society, (2) Membership initiatives, (3)
Publicity and Communications, (4) Projects, (5) website review, (6) 2014
ISDC Moon track. Additional topics?" Strangelv-2 needs to get these down.
They answer a question he's been asking for moer than a month Rose/Miros
says, "they'll be in the recording" PhilipC says, "This sounds like a good
time to also discuss the point that Paul made earlier" Strangelv-2 says,
"What projects would we be bringing up?" PhilipC says, "Paul..."
Strangelv-2 agrees that we need to decide what to do about that PhilipC
says, "I would also throw it out to the members to see what projects they'd
be interested in doing" pjbanyai says, "already copied is now good to
post:)" Lunadyne says, "Lavatube project and solar sail small sat (noting
ARES Project Lunar Sail project)" pjbanyai says, "Repost: The Notice and
Agenda for the Annual Meeting is supposed to be established at least 30
days in advance of the meeting by posting same in a prominent location on
the Society's web site and by emailing a copy to all members who have
provided a valid email address. Texas law gives some leeway of at least 61
days for a delayed meeting. The meeting is simply supposed to take place as
close to the election as reasonbly possible. So if everyone is amenable we
can work on posting about the Annual Meeting on the webpage this month and
then have the meeting next month. " Strangelv-2 says, "Q: Do we assume no
one will call us on being late with posting teh agenda, or do we reschedule
the annual meeting to be 30 days or more after the agenda gets posted. As
we're deciding teh agenda to post right now, we can post it this evening"
Lunadyne says, "Agreed" dcarson says, "agreed" Lunadyne says, "30 days from
agenda posting" Strangelv-2 says, "So who wants to propose a date?" PhilipC
says, "So do you want to post the meeting tonight and then have it in one
month?" PhilipC says, "I'd like for us to avoid delaying it any more than
necessary" Strangelv-2 says, "We normalyl hald them on second or third
Wednesdays, so roughly a month and a week would be the earliest date"
Lunadyne says, "Fine by me." Strangelv-2 says, "11 September?" Rose/Miros
says, "can we have an interm meeting on 4th wednesday?" Strangelv-2 says,
"Or do people still have frlashbacks whenever that date is mentioned"
Rose/Miros says, "since that's not in use really" Lunadyne says, "We have
to get over the whole 9/11 thing." Strangelv-2 says, "Iterim meeting?"
Rose/Miros says, "i'd like this done quicly too" Strangelv-2 says, "if toh
the 11th, the 24th, so that might be a straghtformward either-or choice,
with two strongly in favor of the 11th " PhilipC says, "As I understand it,
since the election results have been posted, the next meeting will be the
board meeting followed by the first managemetn committee meeting of the new
election term" Lunadyne says, "Slightly off-topic - the ARES Institute
project on a Lunar Solar Sail: http://www.lunarsail.com/" Strangelv-2 looks
around to see if anyone eles has a preference of the 11 or the 24th or
something else dcarson says, "post it on facebook, we need a new posting
every couple days" dcarson says, "11 sounds fine to me" Strangelv-2: 1:
State of the Society Strangelv-2: 2: Membership initiatives Strangelv-2: 3:
Publicity and Communications Strangelv-2: 4: Projects Strangelv-2: 5:
Review of Web Site Strangelv-2: 6: 2014 ISDC Moon track. PhilipC says, "We
need to have a person to give an orientation to Jim Keravela" Strangelv-2
says, "Should I post that immediately with a date of the 11th, the we post
the URL in the facebook update?" PhilipC says, "That agenda sounds fine
with me" Lunadyne says, "Let's do it." Rose/Miros says, "lol, i never got
orientation" Rose/Miros says, "anyone else get orientation?" PhilipC says,
"Rose, we had a 3 month mix up here because a few of us didn't get an
orientation."" PhilipC says, "most of the new leaders didn't get one. This
needs to change with all future leaders" Rose/Miros says, "ok, lets say all
newly electeds get orientation whether they need it or not" Lunadyne says,
"What would be the nature of that orientation?" PhilipC says, "The person
giving the orientation should be one of the most experienced. And please
give more than the basics." Rose/Miros says, "um, that leaves dana and
scotty and maybe pj and ben?" PhilipC says, "A history lesson for starters,
the structure of the management committee and board of directors, when we
have the meetings, what important decisions have been made in the past,
what unfinished business we're still working on, what our future plans are,
and how they can contribute/make adifference."" PhilipC says, "It should be
a "continuity of government" policy" Strangelv-2:
http://www2.moonsociety.org/annual2013 PhilipC says, "We can't assume
they'll read the bylaws " PhilipC says, "At least this is something I
would've liked to have had." Strangelv-2 says, "Should the orientation
inclued a summary of our history starting in 1994?" PhilipC says, "YES!"
Strangelv-2 says, "Dana is uniquely qualified for part of that, as he was
there at the meeting that started it all" pjbanyai says, "We need a web map
of the MOO." Strangelv-2 notes there used to be one of thoes, but it hasn't
been updated for roughly a dozen years probably PhilipC says, "But I could
go on and on. A little common sense in what someone needs to get up to
speed will make a big difference" Strangelv-2 says, "Admbittedly, there
have'nt been major changes to the MOO for probably about 10" dcarson says,
"auditoriam is kust off the commons, we can put ip a sign" Strangelv-2
says, "Remember to set the auditorium as its default setting is one we
never use" Lunadyne says, "There's a map?" Strangelv-2 doesn't remember
where it is or even if it still exists PhilipC says, "Is anyone here
willing to give an orientation to Jim?" Strangelv-2 finds one pjbanyai
says, "There is a text map in the commons." Strangelv-2 says, "in the
commons' type 'look map'" Strangelv-2 says, "For what little it covers it
seems to be accurate" Strangelv-2 says, "and is moer recent than I was
assuming. It inclueds the junkyard and drop zone" Strangelv-2 says,
"Probably updated by Greg" PhilipC says, "I'm specifically looking at Dana,
James, or Ben for this task...."" bnault says, "I am still flying by the
seat of my pants..." dcarson says, "I'm willing to try, meet him here to
talk or email him?" PhilipC says, "which ever you prefer" Rose/Miros says,
"so come to orientation with the rest of us" Strangelv-2 says, "The
briefing should probably have more than just one of us doing it. If I'm
awake enough at the time I want to be part of it" dcarson says, "if Ben or
others want to join in we can pool our ignorance" bnault says, "I did
prepare a summary of MOO commands some years ago, I could try to locate
it." Strangelv-2 says, "Ignorance may not be the right ter,m at least not
for all of us" Strangelv-2 says, "Forgetfulness will apply" Rose/Miros
says, "we're all ignorant of something" dcarson says, "meet here then, I'll
probably forher to include stuff so questions are good" AlanSteinberg says,
"sorry to cut this short... but I've got to go is there anything else we
need to cover?" PhilipC says, "Ben, could you send it to the Moon Leaders
after Jim is added?" Strangelv-2 says, "When are we doing this again?"
PhilipC says, "No Alan, I'm wrapping it up." bnault says, "yes I will email
it to the leaders list" pjbanyai says, "Some info about the moo is at
http://www.asi.org/private/moo/ including maps. It currently requires a
login. I will try to remove that." PhilipC says, "I just wanted to make
sure I could get someone to take responsibility for this" Rose/Miros says,
"does jim have a website account? been updated in team dir?" Rose/Miros
says, "ken, ask him to set one up, i'm still hand approving" Strangelv-2:
"There was discussion of the need for an orientation for new officers and
directors" Lunadyne says, "Okay, will do." PhilipC says, "Since the
election results have now been certified, all needed changes should take
place as early as possible" dcarson says, "I can meet him in the moo most
afternoons or evenings except Mondays" Strangelv-2 isn't sure if that's the
best way to put it and wonders if someone else has another idea Rose/Miros
says, "pj, copy it to the leaders-area if you can't remove it" Rose/Miros
says, "can't remove the password" Strangelv-2 says, "oh yes one more thing"
pjbanyai says, "Jim's username is Jimnexus" Rose/Miros says, "ok, lemme
find him" PhilipC says, "It sounds as though we're wrapping this up. Let's
continue this conversation afterwards." PhilipC says, "Can I have a motion
to adjourn?" Strangelv-2 says, "Is there a motion on whether or not to make
the minuets publicL Without a motion I'm going to assume I should keep them
secret" Strangelv-2 says, "This could also wait" dcarson says, "let the new
board/MC decide that" Strangelv-2 says, "Good excuse for procrastinating"
PhilipC says, "James, I'll bring it up at the next BoD meeting" Strangelv-2
moves to adjourn AlanSteinberg says, "second" PhilipC says, "We are now
adjourned" Strangelv-2 wonders if there's any objection 
-- End log: Wednesday, August 7, 2013 11:36:18 pm ASI Meeting Server time --