-- Start log: Wednesday, June 11, 2014 9:06:51 pm ASI Meeting Server time-- 
PhilipC says, "Let the record show that Philip Crume, Chairman of the
Board convened the Board of Directors meeting in 2014 June 11, per the
requirements of the Bylaws. He is the only director present at this time,
at 9:07 pm EDT. This meeting does not have quorum. " Lunadyne says, "We
really need to change to a more modern interface. I'm Zorking out here."
PhilipC says, "The meeting is now adjourned." 
-- End log: Wednesday, June 11, 2014 9:08:05 pm ASI Meeting Server time --

-- Start log: Wednesday, June 11, 2014 9:08:37 pm ASI Meeting Server time-- 
PhilipC says, "Hello! And welcome to the 2014 June 11 Management
Committee Meeting." PhilipC says, "Will all who are present please state
your name and position for the recorder." PhilipC says, "Philip Crume,
Chairman" Lunadyne says, "Ken Murphy, President" pjbanyai says, "Paul
Banyai, Vice President" dcarson says, "Dana Carson, Teasurer" Strangelv-1
says, "James Gholston, Secretary" Scottyg-1 says, "Scotty Gammenthaler,
Assistant Treasurer" PhilipC says, "Let the record show that we do have
quorum for this meeting." Jimnexus has arrived. Strangelv-1 says, "The
mboard just doubled in size" Lunadyne says, "Mr. Keravala?" Jimnexus says,
"hello!" PhilipC says, "If you check your emails, there are the minutes for
several past meetings." PhilipC says, "Let the record also show that Jim
Keravala is present." Jimnexus says, "say those, thanks" Strangelv-1 says,
"If we could get Rose a tablet or notebook computer we'd have quarum"
Jimnexus says, "sorry for late entry" PhilipC says, "Please take a moment
to check out those past months minutes." Strangelv-1 says, "I still would
be unable to typea accuartely, thougghd" PhilipC says, "Mr. Secretary,
which months do we currently have? " Lunadyne says, "I do want to get Peter
a Kindle." PhilipC says, "I mean, what months did you send out today?"
Strangelv-1 chock Strangelv-1 checks, too Strangelv-1 says, "I emailed
February, March, and May." PhilipC says, "Jim, I quickly convened a board
meeting by myself since I was the only director present. It's mainly to
satisfy the bylaws requirements. We didn't have an agenda planned."
Strangelv-1 says, "February and March have corrections from the drlafts
sent last month" PhilipC says, "Ok. Does anyone have any corrections they'd
like to make for the Feb, Mar., or May minutes?" Jimnexus says, "understood
Philip" Strangelv-1 says, "Should I update what I have to make minutes to
show Jim as attending?" PhilipC says, "For tonight's meeting? Yes. I
generally assume that appearance at any time during the meeting counts."
PhilipC says, "Would someone like to make a motion to approve the Feb, Mar,
and May minutes as a slate?" Strangelv-1 abstains, as usual PhilipC says,
"Assuming no one has any objections to the minutes themselves?" Lunadyne
says, "Where do we see the logo submissions? I haven't heard anything about
them since signing the contract." Strangelv-1 saw last month's version, but
not the version that Philip requested that he knows exists and was sent
back shortly after Jessy goct the request dcarson says, "
http://www.jessydaniels.com/" Strangelv-1 says, "There's a more specificr
link" PhilipC says, "waiting for a motion to approve the minutes for feb,
mar, and may" Strangelv-1: http://www.jessydaniels.com/themoonsociety/
Strangelv-1 brakes down and moves to accetpt the minutes PhilipC says, "any
second?" Jimnexus says, "second" PhilipC says, "thank you" PhilipC says,
"Any further discussion?" dcarson says, "none here" PhilipC says, "Hearing
none. Let's call the question. All in favor of approving the Feb, Mar, and
May minutes, please vote by saying aye or nay." Strangelv-1 says, "Abstain"
Lunadyne says, "Aye" dcarson says, "aye" pjbanyai says, "aye" Jimnexus
says, "aye" PhilipC says, "Thank you. The ayes have it. 4 ayes, 0 nays, 2
abstentions" PhilipC says, "Ok, next the agenda." Scottyg-1 says, "Philip,
I got the membership report." PhilipC says, "I sent out an agenda on the
6th" PhilipC says, "The agenda so far is:" PhilipC says, "web migration"
PhilipC says, "sorry" PhilipC says, "website" PhilipC says, "-migration""
PhilipC says, "-design focus"" PhilipC says, "-hiring a website designer if
needed"" PhilipC says, "-design focus group...."" PhilipC says, "logo vote"
PhilipC says, "elections" PhilipC says, "project discussion" PhilipC says,
"Is there anything else anyone would like to add?" Scottyg-1 says, "We need
to get some discussion going about replacing Peter as newsletter editor."
PhilipC says, "ok, will add that" PhilipC says, "if there's nothing else,
then one more thing." PhilipC says, "I mentioned this several times tonight
but I sent out a very detailed membership report this evening." PhilipC
says, "It's on an excel spreadsheet that you should be able to find in the
moonsociety.info address" dcarson says, "given Huntsville I'm surprised no
AL members" PhilipC says, "if not, let me know so that I can send it to
you" PhilipC says, "Ken, if you have no objection, would it be okay if we
can simply make a note that a report was submitted in tonight's minutes?"
Scottyg-1 says, "Information: I am able to open the spreadsheet with
LibreOffice (OpenOffice)" PhilipC says, "If there are any sections in your
file that has any broken links within that report let me know" PhilipC
says, "yes" PhilipC says, "i made this in libreoffice" PhilipC says, "i
have an ods version if you need it" Scottyg-1 says, "No, the xls worked
fine." Strangelv-1 recommends the ODS version Lunadyne says, "Going to take
some time to digest." Lunadyne has disconnected. Strangelv-1 says, "Check
the second sheet -- is it a set of differing numbers or zeroes and
infinities?" PhilipC says, "Come on guys, let's at least multitask here"
Strangelv-1 says, "WE appear to have a lot of multi-pyear memberships and
possibly lifetime ones" Strangelv-1 says, "only ambout a third of our
memberships are listed as expiring this year" PhilipC says, "James, please
make a note on the minutes for tonights meeting that a membership report
has been submitted. We currently have 120 active members. " PhilipC says,
"On to the treasurer's report. Dana, do you have anything for us?" Lunadyne
has connected. dcarson says, "need to renew the SSL Cert, looking at
prices" dcarson says, "no other things happening" PhilipC says, "our budget
is still at around $31k?" dcarson says, "yes" Lunadyne says, "I need to
spend a small amount of money" Scottyg-1 says, "Philip, the report is a
little out of date. We currently have 134 members." Strangelv-1 was about
to ote thout our pak membership number appears to have been at our last
physical conference, but it no longer apperas to be teh current agenda item
Lunadyne says, "Banner and postcards for Moon Day." PhilipC says, "Ken, we
can discuss that after the logo. " Lunadyne says, "'kay" Strangelv-1 could
see our bank balance as being above 30 grand, but not our budget. It took
too many years to get the number back up to that dcarson says, "hopefully
we can have the new logo for then" Scottyg-1 says, "id you mean bank
balance Philip? Yes - about 31 K." PhilipC says, "Ok, thank you." PhilipC
says, "Are there any more questions relating to hte treasurer's report?"
PhilipC says, "Hearing none. Let's move on to the website." Jimnexus says,
"What's the annual income?" Strangelv-1 doesn't know that number either
PhilipC says, "Jim, we should be able to extrapolate that from the
membership report that I gave. But I'd like to do something just as in
depth with our financials next time" Jimnexus says, "ok sure. sounds good"
Lunadyne says, "Seems to be about the same as annual expenses. We've been
about flat at $31K for a couple of years now." Jimnexus says, "ok" Lunadyne
has disconnected. PhilipC says, "Anything else for the treasurer? I don't
want to step on anyone's toes." PhilipC says, "Seeing nothing else, moving
on to the website. Scotty... you have the floor" Scottyg-1 says, "Total
income for the last 12 months was $3560.00" Scottyg-1 says, "Website..."
Jimnexus says, "Thanks Scott" pjbanyai says, "Do we have any domain names
or other web assets about to expire?" Scottyg-1 says, "All pages have now
been moved from the old to the new website, and for those where it is
appropriate, reformatted to use the new Drupal page templates." dcarson
says, "not that I know of" Strangelv-1 looks. Thecre's always something
with the wikis that's expiring Scottyg-1 says, "Work that still needs to be
done is too go over all of the pages and check for broken links and thaqt
the links point to the new Drupal page version, not the old versions."
Jimnexus says, "heads up, I will disconnect in 20 mins. am in London this
week and will be 3am." The housekeeper arrives to cart Lunadyne off to bed.
Scottyg-1 says, "I was out of the country last week and came back with
Montezuma's revenge which I still have, so no work has been done during
that period." Strangelv-1 says, "The next batch of expirlations I see for
domains I still need to get transferred to something that isn't my personal
and depreciated GoDaddy account is in September" Lunadyne has arrived.
Scottyg-1 says, "That's all I have Philip." Strangelv-1 says, "The next
batch of expirlations I see for domains I still need to get transferred to
something that isn't my personal and depreciated GoDaddy account is in
September" PhilipC says, "Thanks Jim. We have about 3 things we might need
votes for. We can try to get through them quickly" PhilipC says, "Thanks
Scotty." PhilipC says, "Okay, onto the next agenda item: Focus group"
Strangelv-1 still doesn't have anyplace to transfer those domains TO
PhilipC says, "After scouring through membership list, I found that we have
about 25 members that would fit the demographic we'll be looking for
20-39." PhilipC says, "We can contact them and do a focus group to get
their feedback on the website." PhilipC says, "As James mentioned, we might
want to do some info updates to make it look like someone's home" PhilipC
says, "that doesn't really require any funds or votes on your part. Just
fyi" Strangelv-1 . o O ( we'll be handing out this button at North Texas
Moon Day? ) PhilipC says, "Just a reminder though that as we discussed in
previous months, if they don't like it and we do need a redesign, we might
need to hire a website designer to redo it." Scottyg-1 says, "Yeah, the
latest "New" material is Early Jan." Strangelv-1 says, "I'm not sure that
the web site is what we need for millenials." PhilipC says, "I believe that
we already approved up to $3k for that purpose" Strangelv-1 says, "That
seems to be mhat busters and older talk about and then nothing happens --
at least with a certian other organsization I'm with" PhilipC says, "Since
Jim here has to leave soon. I'd like to put that on hold to get to the
things we need to vote on." Strangelv-1 says, "The new website is in place
with evwerything that's promised, and the next round of 'we need to update
our aging website' is already underway. In this case less than six mbonths
after the new one went up" Strangelv-1 looks at the angenda PhilipC says,
"Next on the agenda is the logo. Per our contract with Jessy Daniels, he
agreed to work on one main logo." Jimnexus says, "agenda" Jimnexus says,
"Oops" Strangelv-1: http://www.jessydaniels.com/themoonsociety/ Strangelv-1
<http://www.jessydaniels.com/themoonsociety/Strangelv-1> says, "It's been
changed since our last meeting" PhilipC says, "I worked with him in
developing that logo and shared with all of you the main concepts behind
it" Strangelv-1 says, "HE's connected to Skype but isn't available to
respond" PhilipC says, "Please check out the logo and tell me what you
think? We need an yes or no vote on this, so that we can decide to accept
it or not." dcarson says, "yes on the revised one" PhilipC says, "If we
don't accept it, then we will not use it and Jessy won't get paid an
additional $250 from us" Strangelv-1 says, "What if we listed our options
and had aa pproval vote?" PhilipC says, "If we do accept it, then we will
need to pay him $250 for final acceptance" PhilipC says, "Keep in mind that
if we accept it, we're more than free to keep revising it" Strangelv-1
says, "No logo, our historical placeholder, the solid Jusys logo and the
feature Jessy logo?" PhilipC says, "So I'll leave this open to you"
Strangelv-1 says, "FOur options. I misseda comma" Jimnexus says, "I say yes
to revised one too. looks good" PhilipC says, "Would someone like to make a
motion?" Strangelv-1 says, "1: No logo, 2: our historical placeholder, 3:
the solid Jessy logo, 4: the feature Jessy logo" Strangelv-1 says, "I move
gfor an approval vote" Strangelv-1 says, "Four items" PhilipC says, "On
which logo?" Strangelv-1 says, "Highest item with above 50% approval wins"
dcarson says, "yes on the revised one (4)" PhilipC says, "Do I have a
second for the motion?" Strangelv-1 says, "The vote is for four options,
including both of the submitted Jessy logos" Jimnexus says, "Yes on revised
one (second from the bottom on the webpage)" pjbanyai says, "Here is the
link to Dremhost's info on setting up a non-profit account
http://wiki.dreamhost.com/Non-profit. I suggest Dana setup the account
since currently he is the only one with a personal moonsociety.org account
and probably a moonsociety credit card and other proof of eligibility.
Other people can be added to administer the account after it has been
setup. " Jimnexus says, "Second" Strangelv-1 says, "DO we have any
discussion before we see which of teh items each voting member approves
of?" Strangelv-1 says, "Wel,l actaully call teh question on the motion for
the vote" PhilipC says, "I have a motion and a second. Any further
discussion?" Strangelv-1 says, "Which is separate from the vote"
Strangelv-1 says, "Is there objection to the motion for how to do the
vote?" PhilipC says, "Paul, please check out Jessy Daniels' logo page. We
need a yes/no vote" PhilipC says, "None so far James. @who" PhilipC says,
"Ken? What say you?" Strangelv-1's call of he question for approval voting
remains PhilipC says, "So far, I have a yes vote for the revised version
from: Jim and Dana" Strangelv-1 says, "Then we would vote" Strangelv-1
says, "That's not the motion" PhilipC says, "I'm still waiting to hear from
Ken, Paul, and James" Strangelv-1 says, "I'm calling the question on the
motion for approval voting" dcarson says, "in preference order 4,3,2,1"
PhilipC says, "This is why doing meetings through text is confusing."
Strangelv-1 says, "If I were to assume teh motion is passed without
ombjection my votes are for no log, and both of Jessy's logo." PhilipC
says, "We can always further revise Jessy's logo." PhilipC says,
"Ultimately, it comes down to accepting it or not." Strangelv-1 says, "I
still believe it's the wrolg persepective, but anything is better than
whdat we've been stuck with since 2000" PhilipC says, "Paul and Ken, what
say you?" Scottyg-1 says, "James, you are making a bad assumption that
everyone knows what "approval voting" means." Strangelv-1 still has a
priviledgfed motion that doesn't hawve an answer Strangelv-1 says, "Each
item is viewved one by one in approval voting" Strangelv-1 says, "Do you
approve of X or not? Do you approve of Y on not?" PhilipC says,
"Alright..." Jimnexus says, "gents, with apologies I have to depart"
Strangelv-1 says, "It was good to have you here" Lunadyne has disconnected.
dcarson says, "have fun in London" PhilipC says, "Jim's vote will be
recorded as affirmative." PhilipC says, "since he voted while it still took
place" PhilipC says, "enjoy London Jim" Jimnexus says, "thanks, look
forward to catch up soon. Let me know by email after meeting if anything I
can do" dcarson says, "yes on 4 and 3 then" Strangelv-1',s understanding of
the situation on the floor is that there's a motion for approval voting.
The question has mbeen called PhilipC says, "I'm waiting for Ken and Paul
to respond" Strangelv-1 says, "ME might be able ot argue over Jimw's
intent, but the vote counting righht now is not in order" Jimnexus goes
South. PhilipC says, "James, you structured the vote as four options on a
single vote" Strangelv-1 says, "And that wotion is not yet approved."
Strangelv-1 says, "it has not been voted on." PhilipC says, "Jim already
seconded it" PhilipC says, "And he and Dana already cast their votes"
Strangelv-1 says, "That wasa second to cols-idera nd discuss it"
Strangelv-1 says, "I called the question" Strangelv-1 says, "Next step is
to wvote on whether or not we want to do it that way" Strangelv-1 says,
"Aye or nay on approval voting, or do we handle this differently and make a
diffeneth motion" PhilipC says, "That wasn't the motion. The motion was to
determine whether or not to decide on the logo through a four-way optional
process: 1) No logo, 2) Old logo, 3) Unrevised Daniels logo, or 4) revised
Daniel's logo" The housekeeper arrives to cart Lunadyne off to bed.
Strangelv-1 says, "That is not how I meat for it to be structured, but
given that that's the way it's been misinterpreted I guess i can live with
that as soon as I figure out how to document it in the minutes" PhilipC
says, "If we did this on video, we could've gottten through this
technicality in 30 seconds. It's now taken us 15 minutes." Strangelv-1
says, "Vyvote is to approve all ophtions but the old logo" Strangelv-1
says, "My vote is to approve all ophtions but the old logo" PhilipC says,
"Thank you." PhilipC says, "The motion carries. 3 ayes and 3 abstentions"
Strangelv-1 says, "-/but/except/" PhilipC says, "I cannot vote so in
reality it's 2 abstentions" Strangelv-1 says, "What is the vote total gfor
each item?" Strangelv-1 says, "That's the only way that makes sense in the
way you interpreted it" PhilipC says, "2 for item 4 and 1 for item 1,2,4"
Strangelv-1 tries to go back and count PhilipC says, "given the way you
structured the vote" Strangelv-1 says, "I believe three out of fiev for the
fourth item (I appoved of it too, but also applove of the previous
iteration and no logo)" Strangelv-1 says, "The exact count I can try to
work out later, but the fourth option got the highest vote total and got
enough votes to pass" PhilipC says, "Good. Let's move on. Dana, I will let
Jessy Daniels know that we accept his logo. Can you go ahead and send him
the remaining $250 per our contract? " Strangelv-1 says, "And this attempt
to work out what we want my a motion wouldn't have gone any more smoothly
in person" Strangelv-1 can remember too many arguments over a point of
ovred that took far too long to resolve Strangelv-1 says, "or order"
Strangelv-1 says, "I must admit my typos wouldn't have mbeen an issue"
PhilipC says, "Moving on to the next agenda item." dcarson says, "will send
a check" PhilipC says, "Approval for a budget on banners, tabling displays,
stationery, and brochures." Strangelv-1 says, "We need to get Ken back into
the meeting" PhilipC says, "Now that we have a new logo. Let's put it on
something eye catching" dcarson says, "like a banner and postcards for Moon
Day?" PhilipC says, "Yes" PhilipC says, "I'm thinking of a 3 panel 2'x8'
backdrop we can hang on a metal frame" PhilipC says, "and maybe something
nice to hang on a table too" PhilipC says, "of course then there's
stationery and brochures" PhilipC says, "The backdrop would look very nice
at indoor events like conventions" dcarson says, "I know Ian has been very
happy with price and customer service of VistaPrint" PhilipC says, "If you
check our facebook page, the top picture has something similar to what I'm
thinking of. I'm just thinking of doing it on a larger scale in a way that
looks nicer" Strangelv-1 says, "Ket got taken out by MS Windows updates.
He'll be back on as soon as he can" PhilipC says, "I think spending up to
$1k in this area would be money well spent" dcarson says, "8x2.5 ft is $55
for one, $110 for 2" Strangelv-1 says, "I was thinking of using the same
bagkdcop that we designed for the website. We have a wery high resolution
image just waiting to be put to use. The multilayper original is multiple
gigabytes" PhilipC says, "We can probably hold off until after the
election, but then we might want to send everyone on the mgt committee
business cards" PhilipC says, "i agree" PhilipC says, "basically, I'd like
for us to "one-up" the Mars and Planetary societies, and even the NSS"
PhilipC says, "it'd be awesome!" dcarson says, "6 x 2.5 is $45, thats the
size of most table spaces" Lunadyne has arrived. PhilipC says, "We could
use that for a table hanging banner" Strangelv-1 says, "MWE could also put
a smaller (and admittedly not full resolution) one on 2 3/8 inch buttons.
The logo/name of the Moon Society can go at the bottom. Will probably
requier repositioning the Earthrise so that it's still on the button"
Lunadyne says, "Sorry, having troubles with internet access" PhilipC says,
"Ken, I'm recommending that we spend up to $1k on banners and stationery"
Strangelv-1 says, "And Ken needsa summary of what you've been saying"
Strangelv-1 says, "Should we put Ken in charge of deciding how to allocate
that and which designs to use?" Lunadyne says, "I'm good with that. I need
to get a banner this month." Strangelv-1 says, "So that those of us with
ideas can coordinate with Ken?" Strangelv-1 still has plenty of button
supplies and a shortage of candidates in his queue to make buttons for
PhilipC says, "I'd like to work with Ken to advise but I'm happy letting
him handle the details" Lunadyne says, "I'm thinking a Moonscape, maybe
with a base in the distance, and Earth in the sky." PhilipC says, "Exactly"
Strangelv-1 says, "I move that we allocate $1000 for a banner and other
promotional materials, to be handled by Ken Murphy." Lunadyne says, "Aye"
PhilipC says, "Basically a three panel 8'x2' that cuts up a
moonscape/earthrise pic" Lunadyne says, "(It should cost much less)"
Strangelv-1 says, "WE could probably find a good spot in our existing
bac9kdrop to put in a base of some sort" Lunadyne says, "You want a big
hangy thing?" Strangelv-1 says, "or if we want to go vector, I could
vectorize it, althougch it was designed to be photographic and may require
some time I won't have until after the end of the month" PhilipC says, "It
would either be held up by a free standing base (like a prop-up movie
projection screen) or by a metal/pvc frame" PhilipC says, "Is Paul around?"
Strangelv-1 looks for a second Lunadyne says, "I was just going to get a
table banner for Moon Day." Strangelv-1 says, "We need Paul around or we
can't allocate the money" PhilipC says, "Is the Moon Day event outside?"
Scottyg-1 says, "No, indoors." Lunadyne says, "No. It's a big hangar space
with about 30 exhibitors squeezed in." Strangelv-1 says, "Unless Rose is
able to get back on" PhilipC says, "A backdrop would be perfect there"
Lunadyne says, "Dallas Mars Society has a 3x6-ish hangy display on a
frame." PhilipC says, "according to my "@who" search, Paul is technically
still here" Lunadyne says, "Dana, can I have the printer invoice you for
payment?" dcarson says, "sure" Lunadyne says, "Where at?" PhilipC says,
"Would someone like to make a motion?" dcarson says, "via email if
possible, to treasurer@moonsociety.org" Strangelv-1 says, "I already did"
PhilipC says, "Second?" Lunadyne says, "I'll second, if I can" Strangelv-1
says, "I move that we allocate $1000 for a banner and other promotional
materials, to be handled by Ken Murphy." PhilipC says, "Any further
discussion?" Lunadyne says, "James, do we still have button stuff? I do
kind of like Carpe Lunam" Strangelv-1 says, "I still have uttons stuff, ye"
PhilipC says, "Ken, I'd recommend offloading as much of our old logo as you
can" Lunadyne says, "What do you mean by offloading?" Strangelv-1 says, "I
probably won't make them until after the end of the month though. I'm
runningo ut of time on something with a tighter deadline" PhilipC says,
"Hearing no further discussion, let's call the question" Strangelv-1 says,
"I'll call the question" PhilipC says, "All in favor of spending up to
$1,000 for a banner and promotional materials, say aye. All opposed nay."
Lunadyne says, "Aye (again)" dcarson says, "Moon Day is July 20 so we have
time to get tuff together for it" dcarson says, "aye" Strangelv-1 says,
"Aye" PhilipC says, "Ken, try to give out any existing materials we have
with our old logo." Lunadyne says, "I was just going to reprint the Last
Breath ad on postcards." Lunadyne says, "We do have a bunch of lapel pins."
PhilipC says, "That's 3 ayes, and 2 abstentions. Teh motion carries."
Strangelv-1 says, "Are we ready to move on to society elections?" PhilipC
says, "Now that we have a new logo, we will also need to revise our
offering at our store. " Lunadyne says, "Which one did we go with?" PhilipC
says, "If everyone wouldn't mind. I'd like to work on that." Strangelv-1
says, "Which storedo we have the passwords to make changes at?" PhilipC
says, "it doesnt' matter which one, we can revise them. But we did go with
the rvised version." Strangelv-1 says, "Almost everyone voted for the
revised Jessy logo. I don't believe anything else got 50%" Lunadyne says,
"The one with the odd splotches on the Moon?" Strangelv-1 notes one bug
that fortunately didn't come into play is what to do if NOTA won
Strangelv-1 says, "Yeah, that one" Lunadyne says, "So be it." PhilipC says,
"Yes, it's the Moon's main geological features yet still in an iconic
format. But remember though, once we accept it, we can always revise it
even more." PhilipC says, "So we can have both the revised and plain
version." PhilipC says, "Okay, on to the next agenda item...." Lunadyne
says, "I thought you indicated it had already been accepted?" PhilipC says,
"We just accepted it tonight." PhilipC says, "Okay... on to the elections"
PhilipC says, "Before we really get into that, we have an issue that has
come to my attention that we really need to discuss." Strangelv-1 says, "We
need an elections admwinistrator" Lunadyne says, "I'd like to recommend we
ask Paul Graham of OpenLuna to run for the Board." Strangelv-1 says, "I am
not eligible as my position is up for reelection in even numbered years and
I'm running for re-election" PhilipC says, "It appear that Rose Dieteman's
membership has lapsed" Lunadyne says, "If she's still working on the
website I'm okay with rolling her free membership." Strangelv-1 says,
"Shoud we apply the Randall Severy rule based on her work on the web site
last year?" PhilipC says, "Either someone needs to cover her membership
dues or we need to remove her from the board and appoint someone to take
her place" Strangelv-1 says, "'how should we phrose the motion to grant her
one year of membership?" Strangelv-1 got ambushed by yet another exbpense
he wasn't planning on this afternoon pjbanyai says, "There are 2 revised
logos the one used depends on the type of background it is placed on. In
2010 David Dunlop's position was misidentifed as a 1 year term. Since then
we have basically had a floating position which has basically appeared
almost every year for the elections or been forgotton about in the even
years that it is actually open." dcarson says, "move that Rose be given one
years membership as thanks for the website work" PhilipC says, "I'll leave
it up to you. As long as she's willing and able to serve as the webmaster,
we can continue giving her a subsidized membership" PhilipC says, "any
second?" Lunadyne says, "It does need to be contingent on web work."
Strangelv-1 says, "second" PhilipC says, "Okay. Dana made the motion and
James seconded. Any further discussion?" PhilipC says, "5" PhilipC says,
"4" PhilipC says, "3" PhilipC says, "2" PhilipC says, "1" Strangelv-1 says,
"Call the quiestion" PhilipC says, "Hearing none" Lunadyne says, "Aye"
PhilipC says, "The question is called. All in favor, aye. All opposed,
nay." Strangelv-1 says, "With no objection to calling I vote aye" dcarson
says, "aye" pjbanyai says, "I am searching through our logs trying to
figure out who's postion is actually open this year besides the only one
that I am sure about - Ben's." Strangelv-1 says, "Scotty ypointed out that
the officer posihtions are hord-caded into the bylaws" Lunadyne says, "Brad
Blair might be another person to solicit for the Board." pjbanyai says,
"aye" Strangelv-1 says, "SO I've only served for one year but the bylaws
say it's up for election this year, theerfore it is." PhilipC says, "Okay,
the motion carries. 4 ayes and 1 abst." PhilipC says, "Okay... the election
administrator" Strangelv-1 says, "HOw about Scotty?" Strangelv-1 says,
"Scotty has strongviews on how it should be handled" PhilipC says, "Any
suggestions?" pjbanyai says, "The bylaws have both the Secretary and the
Vice-president collecting votes." Strangelv-1 says, "ARe you up for
reerection this yearL? I can't remember" PhilipC says, "Paul, perhaps you
can certify the votes?" pjbanyai says, "President and Secretary this year.
Last year we had Ben as elections secretary since Peter left the Secretary
position and we had a special election." Lunadyne says, "Ooh, should I run
for the Board?" PhilipC says, "Do you want to?" Strangelv-1 says, "We'd
need a new president" Strangelv-1 says, "I'm guessing we couldn't get Peter
to run for it again" Strangelv-1 says, "DAve DUnlop?" Scottyg-1 says, "My
view is simply that the Bylaws specify how to do the election and we should
follow them." PhilipC says, "We could consolidate the board and simply have
the chairman and president become a single position" Lunadyne says, "The
first person that comes to mind would be Jim Keravala, but I'm not sure
he's deeply enough involved yet." PhilipC says, "I don't think he'd have
the time" Strangelv-1 says, "It would be good to have someone with a level
of prestige, and there's not a lot of people who have that" Strangelv-1
says, "At least not ones with the time to participate" Lunadyne says, "How
do the officers feel about consolidating the President and Board Chair
position?" dcarson says, "probably a good idea until we get much bigger"
Strangelv-1 says, "The main question I have is how to do that if we shill
have a separate board and managcement committee. WE could have the chair of
the board ONLY chair board meetings" Strangelv-1 says, "And have the
presdinet chair the management meetings" PhilipC says, "By closing out the
mgmt committee and just have a board of 9" Strangelv-1 says, "and the
leadershipy meetings whenever they occur" PhilipC says, "We started to
discuss this months ago but go distracted dealing with the website"
Strangelv-1 says, "That would give the officers a gr0eat deal more power
than they presently have. With aconsolidation of that nature it could be up
to the board whether or not the president is also chair" Strangelv-1 says,
"and that would be a dynamic decision" PhilipC says, "We need to have
another board meeting next month to make up for the one we missed last
time" PhilipC says, "We could take it up then" Strangelv-1 says, "Scotty
and Dana are likely the best people here to argue in favor of maintaining
the sepacation" PhilipC says, "Let's discuss this through email. Seriously.
We can't do all of our business 1-day per month" Lunadyne says, "One of the
issues I have with NSS is that they are too complicated for an organization
of their size. Perhaps the same is also true of us." Strangelv-1 may have
mentioned that the officer positions would suddenly become a lot more
powerful. Scottyg-1 says, "I would need to read over the Texas Business
Organizations Code to see if that structure is legal." pjbanyai says, "As I
have mentioned the Chairman must be a member of the Board. Members are
legally defined by the state of Texas as both elected Directors and as "any
EX-officio" members." PhilipC says, "We have a few more items to discuss on
the agenda. " PhilipC says, "Scotty, the mgmt committee sructure is
optional. But carrying on... the election secretary." Strangelv-1 says, "An
ex officio basicalyl doesn't count for multiple purposes. If you don't vote
and don't count towards quorum..." Scottyg-1 says, "We might have to
redefine some of the positions to include the "Director" title." Scottyg-1
says, "Like President/Director, etc." Scottyg-1 says, "So that the officers
are also Directors." PhilipC says, "Yep" PhilipC says, "Basically, eveyrone
would vote for directors only and then we'd choose amongst ourselves who'd
serve in officer positions. It's a pretty common structure among
nonprofits" PhilipC says, "But before we continue that discussion. We
REALLY need to get this election secretary." Scottyg-1 says, "Could also be
left to the electorate." Strangelv-1 says, "State parties in Texas, the
chair is separately elected but is also part of the State Partynamegoeshere
Executive Committee" Strangelv-1 says, "Dito vice chair, treasurer, and
secretary" PhilipC says, "As far as I can tell, the best persons for the
job would be: Dana, Paul, or Scotty. Maybe there could be someone else?"
Strangelv-1 says, "If none are volunteering, should we draw lots?" PhilipC
says, "Do you think we could ask Rose?" dcarson says, "I've done it before,
I'll volunteer" PhilipC says, "Are you sure? " pjbanyai says, "There are
both voting and non-voting ex-officio members. Voting ex-officio are
legally bound to all legal duties and restrictions for elected Directors.
Basically Non-voting members have alittle bit more freedom when it comes to
compensation such as the nonprofit paying for a hotel room at a
conference." Strangelv-1 says, "Rose's availability may still be up in the
air until she gets a place of her own" Strangelv-1 says, "Voting vould have
to count towards quorum by definition" Strangelv-1 says, "IN which case I'm
not realyl sure they should still be considered ex-officio" Strangelv-1
says, "Do we need a vote to make Dana the elechtions admin?" PhilipC says,
"Dana, will you accept the election secretary?" dcarson says, "sure"
PhilipC says, "Ok, thank you." PhilipC says, "I don't know, do we need to
vote him in?" Strangelv-1 can simply document that Dana Carson volunteered
PhilipC says, "That works for me." Strangelv-1 says, "Done" PhilipC says,
"Ok we have about 5 minutes left." PhilipC says, "What do you guys think
about starting a search for a possible research site?" Strangelv-1 says,
"Define researlch site" PhilipC says, "If we go with telerobotics, we'll
need a place to host it." Strangelv-1 says, "We've had a longstanding
search for an analog station site. It might be good to combine them"
Strangelv-1 remembers prosposing a mini-analog site that wouldn't be, but
no longer has the money gor the quonset hut to assemble on Scotty's land
PhilipC says, "A small-mid-size room, in a secure location, with 24-7
utility service, high speed wi-fi, and perhaps occasional
service/maintenance" Strangelv-1 says, "I must admit I wasn't thinking
indoor" PhilipC says, "We could start out small to focus on generating
membership interest" dcarson says, "might want to team with a university"
pjbanyai says, "I think there was also an option for limited voting such as
2 members having the equivalent of a single vote. Dana I will subscribe you
to the elections list. Warning there is a lot of spam." Strangelv-1 says,
"Would be good to document a list of possibilities" PhilipC says, "then
later we could set up a much more ambitious site" Strangelv-1 says, "if
combined with an analog station it would't need ot be indoor" Strangelv-1
says, "Vo an indoor robotic site that would be ethe equiwvalent of the
not-goingsoutside analog station?" PhilipC says, "it would be nice if we
could also get someone who knows how to bend metal to build us a vacuum
chamber" dcarson says, "University of Oklahoma miht be worth looking at,
Amy McGovern is a Assc Prof there and her husband is also" Strangelv-1 is
admittedly skeptical that that would be cost-effective for us dcarson says,
"so we have contacts" PhilipC says, "who said we have to be limited to one
site? That's the beauty of telerobotics"" Strangelv-1 says, "it would be
VERY good to work with her again" dcarson says, "http://www.cs.ou.edu/~amy/"
dcarson says, "http://www.cs.ou.edu/~fagg/" PhilipC says, "With the website
and logo out of the way, it's time to start focusing on generating value
for our members" PhilipC says, "It's high time we start growing again"
PhilipC says, "I'd like to encourage everyone to really focus on making a
proposal for projects we can work on. My own proposal got sidetracked but I
will try to finish it." PhilipC says, "That concludes tonight's meeting."
PhilipC says, "As far as the agenda goes." PhilipC says, "Does anyone have
any announcements they'd like to make?" PhilipC says, "Hearing none. Can I
have a motion to adjourn?" Strangelv-1 doesn't Strangelv-1 says, "so moved"
dcarson says, "so mioved" PhilipC says, "Second?" Strangelv-1 says, "Was I
first or second to say that?" PhilipC says, "James moved. Dana seconded."
PhilipC says, "Any objections to adjourning at this time?" Strangelv-1 <-
Okay. Nondexbatable wvote Strangelv-1 says, "I wote aye" PhilipC says, "5"
PhilipC says, "4" PhilipC says, "3" PhilipC says, "2" PhilipC says, "1"
PhilipC says, "So moved. We are adjourned." PhilipC says, "Thank you all
for coming." 
-- End log: Wednesday, June 11, 2014 11:04:39 pm ASI Meeting Server time --